Habitat for Humanity International Senior Finance Officer Jobs in Kenya
Job Purpose
Under the direct supervision of the Head of Finance and Operations, the Senior Finance Officer (SFO) will oversee sound financial management and accounting of Habitat for Humanity Kenya’s (HFHK’s). The Senior Finance Officer will be responsible for overall monitoring of project expenditures; financial reporting and auditing; forecasting expenditures; financial analysis; and maintaining and supervising project accounts, books of accounts, banking, and financial operations, assist Head of Finance and Operations in doing Board reports (Finance and Operations report).
He/she ensures that all approved policies and procedures are always adhered to and capacity build both finance and non-finance staff on existing policies and procedures that ensures effective and efficient use of financial and administrative resources.
He/she will advise the HOD Finance & Operations and management team on all financial aspects of HFHK. The Senior Finance Officer reports to the Head of Finance & Operations and has full responsibility to lead and guide, coach, motivate and mentor the Finance team under him/her.
Duties
Procurement Strategy Development: Develop and implement a procurement strategy aligned with the organization’s goals and objectives. Conduct market research to identify potential suppliers and new procurement opportunities. Collaborate with relevant stakeholders to understand project requirements and procurement needs.
Procurement systems and processes: Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with HFH Kenya procurement policies and procedures, standards, donor regulations, and local statutory requirements.
Procurement Plan & tracker: Coordinate with various departments to develop and maintain an up-todate procurement plan with all quantities, quality and delivery requirements for goods and services.
Provide pricing information to assist budget holders with budget preparation. Maintain an up-to-date procurement tracker to be shared with different departments and SMT on a monthly basis.
Procurement Process Management: Oversee the end-to-end procurement process, including requisition, sourcing, evaluation, and purchase order/Contract issuance. Ensure adherence to procurement policies, procedures, and regulatory requirements. Review and approve purchase requisitions and orders to ensure accuracy and compliance.
Cost Control and Budget Management: Coordinate the sourcing process and perform various activities to assist with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification and research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation. Analyze pricing trends and market conditions to optimize procurement decisions and achieve cost savings.
Develop and manage procurement budgets, tracking expenses and identifying areas for cost reduction. Conduct regular cost-benefit analyses to assess the financial impact of procurement decisions.
Vendor Management: Maintain correspondence and constant contact with suppliers to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications. Identify, evaluate, and select reliable suppliers based on quality, cost, reliability, and delivery speed. Negotiate contracts and agreements with suppliers to secure favorable terms and conditions.
Risk Management and Compliance: Identify and mitigate procurement risks, such as supply chain disruptions, price fluctuations, and compliance issues. Monitor and enforce compliance with relevant laws, regulations, and ethical standards. Implement internal controls and procedures to safeguard the integrity of the procurement process.
Transparency and Accountability in procurement: Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement, and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval.
Collaboration with other functions and departments: Communicate with other procurement staff, finance and operations team and other departments to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Coordinate with the requisitioning department to confirm that goods/services delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.
Personnel Management: Assist Head of finance and operations in recruiting, developing, train, supervise and appraise supply chain staff under him/her to achieve the function’s overall responsibilities as well as to support the achievement of the organization’s strategic and operational objectives.
Qualifications
Bachelor’s degree in accounting, Finance, Commerce, Business Administration, Economics, or related fields.
Diploma in management
Professional Qualification CPA/ACCA/CIM
Must be a registered member of ICPAK with good standing
Knowledge, Skills & Abilities Required
Demonstrated financial management, analytical and computer skills, with emphasis on Finance management, budgeting, accounting, and financial analysis.
Demonstrated experience in practical application of enterprise-wide computerized
Financial Accounting systems (e.g. Sun Systems, SAP, Agresso, Navision). Sun Systems v6 experience preferable.
Experience and high level of proficiency in Microsoft Excel
Experience in capacity building and working with the public and private sectors, especially with county government and other governments agencies such as IRA, RBA, NGO Board, KRA etc.
Demonstrated experience leading teams to achieve successful project implementation, financial management, and reporting.
Critical thinking and creativity.
Experience of Board report presentation
Good written and verbal communication skills
Strong interpersonal and conflict resolution skills.
Experience
5 – 7 years’ work experience in a busy organization, private business or Non-Governmental
Organization, out of which 3 years should have been in management level with responsibilities for overseeing the Finance function of an organization.
At least 2 years’ experience in grant management.
How to Apply
For more information and job application details, see; Habitat for Humanity International Senior Finance Officer Jobs in Kenya
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