Italian Agency for Development Cooperation Administrative Expert Jobs in Ethiopia
Under close coordination and, in any case, under the supervision of the Manager of reference and/or the Head of Office, he/she may be called upon, in connection with one or more Cooperation Projects, to:
Oversee the overall administrative-accounting management of the assigned Cooperation Projects;
Prepare and process the administrative documentation necessary for the proper management of the Projects under his/her responsibility;
Assist in the preliminary investigation and drafting of agreements and contracts within the scope of the Projects of competence;
Prepare and draft the documents of payment related to the Projects of competence;
Handle the management of necessary documentation related to banking institutions;
Assist in the payment of tax and social security obligations;
Assist in the proper administration and management of the funds of the Projects of competence;
Ensure the correct and timely accountancy update of the Projects of competence, undertaking the necessary recordings on AICS softwares in a timely manner;
Prepare administrative-accounting, interim and final reports;
Assist, to the extent of competence, in the drafting of technical Project documents (plans, operations, variations, financing proposals, etc.);
Assist in the drafting of tender documents for the procurement of goods, works and services;
Check financial plans and verify statements, interim and final, prepared by the partners of the Projects;
Assist in the preparation of the budget, headquarters budget and any other accounting document required by AICS regulations;
Assist in the proper management of goods procured under the Projects of competence by providing assistance in the hand-over processes;
Conduct periodic visits to the areas of intervention to carry out monitoring activities and/or to acquire information and elements useful for carrying out the activities of competence;
Perform inspections, measurements, surveys and verifications also with reference to the execution of contracts for the supply of goods and services;
Provide assistance and ensure coordination with AICS Rome;
Participate in meetings, gatherings, other initiatives however related and/or inherent to the Projects of competence;
Perform any further activities demanded in relation to the qualification held as deemed necessary by the Manager or Head of Office.
Essential Requirements:
Being at least 18 years old;
Being medically fit for employment;
Full enjoyment of political and civil rights;
Not having reported, in the three-year period preceding the date of expiry of the present vacancy announcement, an insufficient performance assessment (“scarce” or “insufficient”) in the framework of employment contracts signed with AICS;
Not being subject to legal actions concerning the application of preventive measures, both in Italy and abroad;
Not having been dismissed, dispensed, declared lapsed or fired from employment in a Public Administration, both in Italy and abroad;
Having a Master’s Degree / Specialist Degree / Old Italian system degree or comparable foreign qualification relevant to the vacancy position or Master’s Degree / Specialist / Old Italian system or comparable foreign qualification in another sector accompanied by at least 5 years of experience in the vacancy position. Alternatively, possession of a Bachelor’s degree / First level degree or comparable foreign qualification relevant to the vacancy position accompanied by at least 3 years of experience in the same position or Bachelor’s degree / First level degree or other comparable foreign qualification in another sector accompanied by at least 8 years of experience in the vacancy position of the selection notice;
Possession of proven experience of at least 5 years on administrative, financial and procurement tasks on Cooperation Development Programmes;
Proficiency level in written and spoken English (C1 Level – Common European Framework of Reference);
Proficiency level in written and spoken Italian (C2 Level – Common European Framework of Reference);
Knowledge and consistent effective use of IT office suite applications.
Preferential requirements:
To have gained at least 2 years’ experience at foreign offices of the DGCS/MAECI and/or AICS in positions comparable to that envisaged in this Notice;
To have professional experience as administrator in a European Union funded programme
To have professional experience in Ethiopia;
To possess a knowledge of the Italian and English languages equivalent to a level of the Common European Framework higher than that provided for in the essential requirements referred to in the art. 2, point 2.1, letter i and j) and to possess of knowledge on IT skills related to the programme;
To have proven experience on International Procurement regulations, such as European Union PRAG.
To be in possession of post-graduate specialization Master’s Degree (i.e. II Level Master’s Degree) related to the vacancy position.
How to Apply
For more information and job application details, see; Italian Agency for Development Cooperation Administrative Expert Jobs in Ethiopia
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