Expertise France Logistics and Security Officer – Project Sustainable Cities Jobs in Ghana
Project Description
With a total population of 30.4 million people in 2019 and more than 55% living in cities, Ghana has a dense network of urban areas mostly concentrated along the Atlantic coast and in the Ashanti Region. The country is halfway through urbanisation, and has benefited from an urban economic network more advanced than other countries in West Africa.
While the first period of urbanisation has generated job creation and opportunities, improved living conditions and reduced poverty for many Ghanaians, the country now faces the challenges of economic efficiency and social inclusion within its urban areas, where globally basic services are still lacking.
In addition, unplanned spatial expansion of urban and metropolitan areas and their limited connectivity within and across Ghana’s cities is a challenge, increasing social and environmental costs, unequal and inadequate access to basic services, health risks and ecological damages.
Job Description
The logistics officer is in charge of:
Logistics
Oversee and ensure supply chain performance,
Manage fleet of vehicles, base structures (office, residence), equipment and general resources,
Ensure inventory management,
Contribute to operational security management,
Management of the IT equipment, Human resources management (two drivers),
Reporting and capitalisation,
Strengthen fleet management and optimization (two vehicles planned),
Provide support to the two drivers to optimize travel,
Compliance on logistics procedures and fight against fraud,
Participate in the development and update of logistics procedures,
Follow up all the files related to the software domain in liaison with the administrative and financial manager,
Ensure the application of logistics procedures,
Ensure the security of goods received and stored in the Expertise France premises,
Assist in the logistical preparation of training sessions, seminars and workshops,
Assist in drafting technical specifications and terms of reference for the purchase of supplies or services,
Ensure storage, hygiene and cleanliness of inventory (organization, cleanliness, ventilation, absence of pests, etc.),
Security Management
Analyze the execution areas of the project and collect the elements necessary for the implementation of the security protocols, measures and rules of the agency in the cities of the mission,
Keep abreast of any changes and update the security context in the project areas,
Ensure that all Expertise France staff (missionaries, short-term or long-term experts, expatriate or national) follow up on the proper application of security protocols and instructions,
Monitor all security related files in liaison with the managers or sponsors of two projects and the head office security department,
Participate in the definition and regular updating of the security plan in relation to the managers and sponsors of the project and the security department at headquarters,
Continuously monitor in real time the situation of all Expertise France staff present and/or assigned in the cities of the mission,
Complete and transmit with recommendations the safety sheets and mission orders for any official travel approved in orange or red zone, to the security department at headquarters for validation,
Coordinate the safe movement of personnel or the transport of equipment, whether by air, road or sea (organization, monitoring, relations with local contacts),
Set up and manage a telecommunications system to keep in regular or permanent contact with all Expertise France staff in the cities/provinces of the mission,
Monitor on a daily basis the security situation in the country,
Prepare a regular security analysis and escalate to the managers and sponsors of the project, as well as to the head office security department,
Communication
Contribute to the development of an action plan/scoreboard of all the Project’s communication activities in relation to the policies/directives of Expertise France and the European Union in this area including its budget,
Contribute to the implementation of the aforementioned action plan/communication dashboard in accordance with the schedule and budget defined in particular in the context of the organization of events,
Contribute to enhancing the activities of the Project both at the national level, and with the beneficiaries and partners of the project as well as the action of Expertise France with the contribution of the European Union,
Be a force for proposal/advice on communication actions adapted to the target audiences and project objectives,
Event
Ensure the proper logistics of the event to be organised by mobilising the necessary human and material resources (internally and externally) in particular by identifying and managing the relations with the external service providers,
Propose technical support to ensure the implementation of remote sessions,
Launch invitations, With the Activity Manager and Project Leader, carry out the planning and budget monitoring of the operation,
Ensure communication around the event upstream (media coverage), on D-Day and downstream,
Welcome the participants and coordinate the different stakeholders during the event,
Ensure digital channels for remote sessions are working properly,
If necessary, implement in situ or remote translation,
Conduct evaluation of events with participants,
Analyze the results and measure the impact of the event,
Capitalize on the highlights of events,
Promote the involvement of participants in events
In conjunction with the Project Leader and the Administrative and Financial Team, review the expenditure initiation
Management of premises and other equipment
Supervise maintenance teams,
Monitor the maintenance work of the agency premises,
Audit and maintain office equipment (including computers, printers, scanners, etc.),
Monitor the rehabilitation and maintenance of the structures necessary for the operation of the base: offices, living spaces, stocks, etc.
Participate in the implementation and monitoring of the IT network,
Monitor and renew the various necessary subscriptions (electricity, telephone, internet, etc.).
Professional Experience Requirements
Minimum Bachelor’s degree in Logistics, Communication or equivalent,
Minimum of 5 years experience in a similar position,
Experience communicating on projects funded by external partners would be an asset,
Previous experience in team management,
Basic knowledge in IT management,
Fluency in French, written and spoken,
Human skills and knowledge
Proven communication skills,
Know the regulations regarding purchasing, transport, storage, etc.
Know the policies / procedures for purchasing and logistics of the funders,
Anticipate and organize: show foresight (establish forward plans, anticipate means of action), and organizational sense (objectives to be achieved, distribution of roles.),
Taste for teamwork,
Organizational and prioritization skills and ability to manage multiple things at the same time,
Availability, flexibility, autonomy,
Team and coordination skills, excellent interpersonal skills,
Strong teamwork skills, flexibility, organizational skills, responsiveness,
Demonstrated writing skills (reports, briefing notes, strategies, etc.),
Pragmatic, proven ability to produce tools and documents in a short time,
Excellent written and oral French skills
How to Apply
For more information and job application details, see; Expertise France Logistics and Security Officer – Project Sustainable Cities Jobs in Ghana
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