Interpeace Finance and Administration Officer Jobs in Ethiopia
Purpose and General Overview
Under the direction of the Regional Finance and Administration Manager, the Finance and administration Officer is responsible for the financial performance of the assigned partners and/or Interpeace office/programme. This includes accounting, internal controls, audits, budget management, financial reporting, monitoring and capacity building.
The Finance and administration Officer oversees the financial management of the partners and/or offices assigned, maintaining complete and accurate financial records and ensuring the required approvals (in coordination with the programme team) the different project budgets from development to inception, implementation, monitoring, reporting, auditing and close-outs.
S/He ensures that project budgets are implemented according to Interpeace policies and procedures and respecting the donor regulations. S/He also works closely with the regional Finance and Administration Manager to closely monitor the cost coverage of the programme and/or offices in the assigned areas to anticipate potential risk and financial gaps.
The finance and admin officer plays an important role in monitoring and supporting the implementation of the programme, overseeing compliance with internal policies, donor regulations and local Laws (i.e. Taxes).
This position requires consulting with and/or coordinating activities with internal and external actors.
Guided by and in collaboration with the Regional Finance and Administration Manager and the Ethiopia Country Representative, the Finance and admin Officer will:
Planning and implementation: Participate in the planning and implementation of programmatic work, including planning and implementation of field activities, assist in financial risk management, and lead project audit processes.
Budgeting: Together with the team, contribute to the creation and management of activities, project and programme budgets, assist in the delivery of monthly balance vs. actual reports and help the country team to manage project expenditure to reduce the risks of under and overspends, ensuring that the financial management of the office is in line with Interpeace and donor policies and regulations.
Management of Personnel and Resources: Organizes the organizational resources and asset management and provide line-management for the office assistant.
Administration function: Provide logistical support to the country programme. This includes booking of travel and accommodation for project staff and participants, where necessary, managing office expenditures (e.g., rent, utilities) and management of petty cash and managing contact with insurance companies, health providers, etc.
Duties and responsibilities
Planning and implementation
In coordination with the programme team, develop clear goals for the financial and administrative management of the programme in line with Interpeace policies and donor requirements.
Assess finance management and administrative risks and plan for This includes ensuring that Interpeace’s financial practices in Ethiopia are adhere to legal requirements.
Assist with audit processes, in collaboration with the country team and regional finance and admin manager.
Budget Management
In coordination with the programme team and partners, develop programme, project and activity budgets, assist in budget revision processes and help the teams to manage budgets in accordance to work plans and internal policies and donor requirements.
In coordination with the partner/s and the programme team, develop the PoWB according to available funding, distribute the approved annual budgets to partners and oversee the entry of budgets and budget revisions at QuickBooks and
Assist the team in monthly, quarterly and yearly financial reporting. This includes BvAs, donor financial reports, expenditure reports, etc.
Manage project cash-flow, e.g., through the review of Monthly Cash Transfer Requests.
Management of Personnel and Resources
Supervising an office assistant on a day to day basis and whenever necessary update the line Manager/ Other relevant parties) on any relevant matters
Performing appraisals and providing mentoring and on the job training for the staff supervised, but when and where necessary, also provide training for project partners and programme staff.
Accounting Support to partners and Monitoring
Support project partners, where necessary, with finance training, quality assurance and oversight. This includes reviews of partner expenditure for compliance to workplans, budgets and donor and internal rules and procedures.
Coordinate in the management of inventory database and asset management.
Contribute to the due diligence processes for potential new partners.
Administration function
Supervise, coordinate, and support the administrative function, which includes travel and accommodation, logistics, facilities management, management of stationery and kitchen stocks.
Manage the office rental lease and office expenses incl. electricity, water, etc.
Ensure that Interpeace maintains appropriate insurance coverage for the facilities and local insurance coverage for inventory in collaboration with the Global IT and HR leads.
Others
Participate in Proposal development team meetings and contribute by providing technical guidance/suggestions to proposal development, activity planning, interpretation of donor requirements
Maintain updated contractual documentation for grant implementation (project proposals/budgets (ProDocs) and grant agreements or relevant documentation) at SharePoint.
Assist Headquarters in the review of existing policies and procedure and in the development of new procedures, including internal controls.
Qualifications:
Education
Degree in Business Administration, finance, or related field from a recognized University
Accounting certification (partial or full CPA/ACCA or equivalent)
Have demonstrated high understanding of finance and accounting matters preferably within the not-for-profit sector
Professional membership with a recognized body is an added advantage
Experience
Minimum of three years of relevant and progressively responsible experience in the professional field of finance and accounting in not-for-profit
Experience of computerized accounting software, preferably QuickBooks and ERPs, preferably High level of IT proficiency in use of all MS Office applications.
Proven experience in budget management and internal controls
Ability to work successfully as part of a diverse and multicultural team
Experience of conducting capacity-building for partners and staff on financial systems and good financial Experience working in field locations.
How to Apply
For more information and job application details, see; Interpeace Finance and Administration Officer Jobs in Ethiopia
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