Asaak Financial Services Receptionist Jobs in Uganda
Job Purpose:
To provide front office and administrative support to the branch office in line with the company vision, mission and guidelines.
Duties and Responsibilities:
The employee’s duties and responsibilities shall include but not be limited to:
Receive and guide all visitors to the relevant staff in the branch office in line with the office guidelines.
Answer and address incoming/outgoing phone calls and deliver messages accurately and completely in line with the office guidelines.
Organize courier deliveries and manage the delivery of documents to different entities.
As the first point of contact, alert the administration of any incidents/ suspicious activity that may pose a security risk to the office or staff in line with company guidelines.
Maintain clean office premises and a hygienic environment for staff and visitors by complying with office procedures, rules, and regulations;
Perform necessary documentation and filing.
Organize and schedule meetings and appointments appropriately to avoid conflict;
Provide administrative support to all staff through filing, photocopying, generating reports and presentations in line with office requirements.
Provide secretarial support through taking minutes of meetings, managing accountability and capturing financial records in the accounts system for easy audit by the accounting team.
Receive, store, issue store supplies and ensure proper management of the branch office store in line with the administrative guidelines
Supervise, evaluate and monitor the performance of the office assistant, and caretaker by giving constructive feedback, mentoring and coaching in line with HR guidelines.
Perform any other duties as assigned by your supervisor.
Minimum Requirements:
Diploma in Secretarial Studies, Office Management or related Bachelor’s degree
At least one (1) year of related experience in a busy working environment
Basic knowledge of Ms. office software & computer applications
Good oral and interpersonal skills
Hands-on experience in handling office equipment e.g. printers, telephones
Fluency in Lusoga will be an added advantage
How to Apply
Qualified applicants should send via e-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references to
The HR & Administration office
Asaak Financial Services
[email protected]
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