Grants Management Specialist at DRC, Beirut, Lebanon

Deadline: 22 June 2022

Danish Refugee Council (DRC) is currently seeking applications from eligible applicants for the post of Grants Management Specialist in Beirut, Lebanon. The duration of this post is 12 months.

DRC fulfills its mandate by providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities in the conflict areas of the world.

Key Jobs Responsibilities

The Grants Management Specialist will perform the following functions:

• Project Development and Coordination
  • Lead on and coordinate the development of concept notes and proposals in collaboration with Program Managers, field staff, operations staff, the DRC Regional Office, and DRC HQ colleagues, ensuring alignment with DRC and strategies, priorities and requirements and DRC’s program handbook guidelines.
  • Facilitate communication between all departments (program, MEAL, finance, safety, logistics and procurement, and human resources) in drafting of proposals, budgets and reports.
  • Collaborate with all program/project managers and coordinators in proposal writing processes including partners such as sub-grantees.
  • Assist the Head of Programs (HoP) and PDQ Manager to align new proposals to DRC Strategy and Country Action Plan.
  • Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding.
• Grants Management & Reporting
  • Lead on the organization and follow up of grant opening meetings, monthly grant review meetings, and close-out meetings jointly with Program Managers, Specialists, HR and Finance. Ensure that meetings monitor project implementation and spending, support operation/program integration, troubleshoot challenges, ensure donor compliance, and identify and apply lessons learned. Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions.
  • Review Budget Forecast Updates, consolidated spending, implementation, procurement, and staffing plans for each project and flag up discrepancies to the teams and PDQ Manager at monthly grants meetings.
  • Provide guidance on and ensure compliance with donor and DRC rules, regulations, and guidelines and raise issues affecting external/internal compliance.
  • Lead application processes and ensure compliance regarding (no-) cost extensions, amendments, top-ups, and reallocations.
  • Ensure that DRC Dynamics is updated and relevant functionalities correctly used.
• Capacity Development and Line Management
  • Undertake training for program and operation staff on grants management principles and processes to enhance quality within DRC programming. Topics could include donor compliance, report writing, proposal development, and other topics as needed.
  • Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting quarterly performance objectives, providing regular and timely positive and constructive performance feedback, and conducting annual performance reviews.
  • Update, streamline, and disseminate grants management tools and resources.
• Fundraising & Donor Liaison
  • Conduct regular donor mapping exercises with up-to-date information on donor strategies, priorities and funding opportunities and, together with PDQ and program teams, develop donor engagement strategies in line with the country program’s strategy.
  • Support in development of an overall funding strategy for the country.
  • Liaise with donor representatives and consortia in support to the CD and HoP as delegated.
• Other
  • Raise any issues of non-compliance and assure compliance with DRC standards and procedures.
  • Provide regular updates to the HoP and SMT.
  • Perform other duties as agreed with the HoP and PDQ Manager.

Eligibility Criteria

Applicants must have:

• Master’s degree in political science, international development, economics or other relevant field.
• Minimum 3 years of relevant experience in program development, management, fundraising, and design in the humanitarian sector, preferably with IDP/Refugee-related emergencies
• Experience in writing high quality proposals for large donors, such as DFID, ECHO, USAID, OFDA, UNHCR, and other UN agencies.
• Knowledge of donor rules and regulations.
• Strong Analytical skills (data and financial)
• Strong communication, coordination and interpersonal skills
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment.
• Ability to work effectively and efficiently both independently and in teams.

How to Apply

Applicants must send a cover letter and an updated CV (no longer than four pages) in English through online process.

For more information, visit DRC.