Finance and Administrative Assistant at ILO, Accra, Ghana

Deadline: 28 June 2023

The International Labour Organization (ILO) is currently seeking applications from the eligible applicants for the post of Finance and Administrative Assistant in Accra, Ghana.

The mission of the ILO is to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.

Key Job Responsibilities

The Finance and Administrative Assistant will perform the following functions:

• Undertake and complete a range of specialized finance support functions and services.
• Initiate, process, review and follow up on administrative actions, including verifying that information and documentation is in compliance with financial rules and regulations, policies, procedures and applicable standards.
• Assist in preparing project budgets, project document revisions, budgets for activities and expenditure forecasts.
• Assist and guide project management in monitoring project funds as well as in maintaining the internal financial controls of projects.
• Assist in processing payment requests and maintaining project financial transactions in accordance with the ILO financial rules and regulations;
• Collect quotations, prepare Purchase Orders (POs) in ILO`s ERP system, external collaboration and service contracts, and agreements with partners.
• Assist in issuing and monitoring of external collaboration contracts and service contracts.
• Ensure timely discharge of financial responsibilities of the project’s contractual obligations to third parties based on ILO rules
• Assist in providing information to project’s Implementing Partners on ILO administrative and financial procedures. Inform potential difficulties that may arise from the administrative and finance management
• Work in close collaboration with Programme and Finance Units with preparing Office Financial Clearance and Budget Revisions for project-related activities
• Perform administrative tasks, including logistical support to the project personnel, travel arrangements (including TA request), visas, hotel reservation, etc., and provide logistics arrangements for meetings, conferences, seminars, and workshops

Eligibility Criteria

• Advanced University Degree (Master’s or equivalent) in development economics, economics, finance, business Completion of secondary school education plus formal training in accounting and/or finance and administrative field from a recognized commercial school or equivalent.
• Minimum 5 year’s professional experience in the relevant occupational area.
• Fluency in English is required.
• A working knowledge of relevant local language is an advantage.

 How to Apply

Applicants must submit applications through online process.

For more information, visit ILO.