Feb 6, UNDP Procurement Officer Jobs in Ethiopia

Background

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Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

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Office/Unit/Project Description

The two-year conflict in Northern Ethiopia has triggered a major humanitarian crisis in Afar, Amhara and Tigray regions with profound adverse effects on Ethiopia’s ambitious economic and governance reforms. The conflict resulted from significant loss of lives; displacement of millions needing humanitarian assistance; and large-scale damage to infrastructure and services.

On 2nd of November 2022, an agreement for lasting peace through a Permanent Cessation of Hostilities was signed between the Government of the Federal Democratic Republic of Ethiopia (GoE) and the TPLF. Led by the AU, the Peace Agreement has ended active combat in Northern Ethiopia and raised hope for a gradual restoration of services and humanitarian operations in the region.

This wide-ranging agreement committed, among other things, to an immediate and permanent cessation of hostilities, the creation of an interim administration in Tigray region pending regional elections, disarmament, demobilization and reintegration (DDR) of ex-combatants (XCs), resumption of unhindered humanitarian access, the restoration of essential services, reintegration of internally displaced persons (IDPs) and returning refugees, transitional justice, social cohesion and reconciliation, and recovery and reconstruction. The peace agreement also paves the way for the restoration of peace, security, and stability in the Afar, Amhara and Tigray Regions.

It is in this context that UNDP has developed a ‘Peace Support Programme/Facility (PSP/F)’ nested within the Federal Government’s Resilient Recovery and Reconstruction Framework (3RF) but focused on urgent actions over a period of 24 months to stabilise conditions, restore a sense of normalcy, and deliver a first peace dividend to conflict-impacted populations.

The approach is to fill the gap that is likely to open between the urgency of addressing a wide range of priority needs quickly to consolidate peace and stabilise conditions and the time it will take for the larger, longer-term and more comprehensive 3R Framework to kick-in meaningfully, possibly in late-2024, at the earliest.

Moreover, the PSP/F is designed flexibly, so that it could potentially be scaled-up to become the foundation of a larger UN-wide effort in the same direction. In line with this approach, the PSP/F is being implemented already in Afar, Amhara and Tigray regions.

Scope of Work and responsibilities

Provides analytical inputs to elaboration and implementation of operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system

CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with peace support team in the field and CO.

Elaborate/establish internal public sector procurement Standard Operating Procedures (SOPs), mapped PSP/F procurement business processes, and harmonized workflows within the Procurement unit.

Compliance with CO Procurement business processes and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Project Management Unit.

Supports management of procurement processes Peace support programme, focusing on achievement of the following results:

Analysis of information for preparation of procurement plans for the projects and monitoring of their implementation.

Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.

Preliminary review of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).

Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems.

Discuss procurement strategies and plans with projects and other Implementing partners and donors to ensure mutual alignment and compliance with each party’s rule and regulations.

Conceptualize, elaborate, and implement strategic procurement in the PSP/F including sourcing strategy, supplier selection and evaluation, quality contract management, contract administration, contractor appraisal, cost reduction strategies, customer relationship management, e-procurement, and performance measurement.

Management of procurement contracts and, upon delegation of responsibility, performance of buyer function in QUANTUM.

Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms.

Implementation of e-procurement module

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the organization of training for the operations/ projects staff and implementing partners on Procurement.

Synthesis of lessons learned and best practices in Procurement.

Perform other activities assigned by supervisor.

Required Skills and Experience

Education

Advanced university degree (master’s degree or equivalent) in Procurement and Supply Chain Management, Business Administration, Public Administration, Economics, Finance, or related field is required, or

A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience

Zero years (with master’s degree) or 2 years (with bachelor’s degree) of relevant experience at the national or international level in public sector procurement management.

Experience in a crisis-post-crisis context is an advantage.

The post requires considerable experience of working under pressure and tight deadline.

Previous experience on projects funded by multiple donors is an advantage.

Experience of international procurement is desirable.

Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems is desired.

Familiarity with the UN in general and UNDP procedures in particular and/or previous experience with the UN is an asset.

Language

Proficiency in English, both spoken and written.

How to Apply

For more information and job application details, see; UNDP Procurement Officer Jobs in Ethiopia

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