Feb 5, NCBA Bank Manager, Commercial Services Jobs in Uganda

Job Purpose Statement:

Provide oversight and manage the Commercial Services function of the NCBAU as to ensure best practices are adopted and observed in corporate property management, NCBAU sourcing and acquisition, outsourced vendor management and health and safety functions. The role also entails management of construction projects, major renovations to premises, and general administration oversight.

Key Result Areas:

Financial

Conducting procurement planning on an annual basis to ensure capex expenditures are well distributed through the year basing on previous financial trends of the bank

Managing the bank spend, negotiating and ensuring budget compliance across all departments

Procurement requisition and Purchase order approvals as per the Procurement and Vendor Management Policy

Managing bank sourcing and value optimisation

Benchmarking costs for goods and services to maximize cost-effectiveness in recognition of the technical aspects

Negotiating to ensure cost savings for the bank

Monitoring unit expenses and payments to ensure budget compliance

Presenting regular reports and reviews of commercial services related budgets, finances, expenditures and purchases

Ensuring productivity or resource utilization standards or benchmarks

Forming and nurturing business relationships for the bank to ensure growth of the customer base

Ensuring that SLAs are entered into with at least 70% of the vendors to ensure that prices are locked down and thus cost savings realised

Ensuring quality of contracts

Encouraging vendors especially those with SLAs are banked with NCBA and resolving issues with vendor accounts maintained with the bank

Conducting Market analysis to analyse the trends of properties in the market to support branch planting and bank expansion. (Responsible for property availability intelligence)

Property management, procurement and administration policies and systems

Customer

Managing supplier relationships and payments, manage staff relationships with the unit

Being Fore runner for Prequalification of vendors

Authorization of Requisitions and Purchase Orders as per financial controls and policy

Managing contractor and vendor relationships

Managing and reviewing service contracts to ensure organizational needs are being met

Ensuring delivery schedules, quantity and quality criteria are met

High quality project leadership and management during construction, acquisition or disposal of properties

Reviewing Services Drawings, BOQs and Specifications.

Ensuring efficient utilization of bank facilities by staff

Developing and implement cost reduction initiatives including energy efficient practices.

Ensuring provision of prompt response to requests and issues from both internal and external customers

Signing off of a facility management program including preventative maintenance and associated life-cycle requirements and ensuring adherence

Ensuring quality administration support is offered

Internal business processes

Risk management in purchasing by developing action plans to closure of RCSA, process/procedure reengineering, analysis/ reviews and adherence to regulatory requirements and also adhere to Central bank prudential guidelines

Overseeing depository for all bank contracts

Overseeing the asset management process to ensure that bank assets are well maintained

Reviewing and presenting monthly administration and procurement reports

Ensuring the bank has the flawless and necessary administrative support

Closely working with Legal and Compliance to ensure that all service contracts are renewed in a timely manner

Ensuring quality of procurement and issuing services

Ensuring quality of maintenance services

Overseeing compliance to procurement and vendor management policies and procedures

Ensuring satisfactory unit audit ratings and closing of audit issues in a timely manner

Promoting and ensuring smooth working relationships with Finance and Strategy department

Providing oversight over the condition, usability and accuracy of records of the Bank properties

Driving statutory compliance on all property related legislations, decrees and notices

Quality of leadership experienced throughout the department which translates into conducive work environment and employee satisfaction

Effectiveness of team structure and application of established systems (policies, processes and tools) in achieving compliance requirements, optimal efficiency, resource utilization and cost containment

Ensuring employee retention, satisfaction and competence development within the unit

Supervisory role over the unit and direct reports as the Procurement and Vendor Management Officer and Property and Facilities Officer

Learning and growth

Ensure the NCBA culture is entrenched in the daily routine of our operations.

Implementation of change and capability development programs

Ensuring innovation in the daily performance of the role

Ensuring policy readership and tests adherence and compliance

Ideal Job Specifications

Academic qualifications:

University degree in preferably Procurement or Logistics Management, Business Administration or related discipline

Professional training:

Professional certificate in Procurement or Logistics Management would be added advantage

Desired work experience:

At least four (4) years’ experience in Procurement, vendor management, and administration, two (2) of which should be a manager level.

Banking experience is an added advantage; Experience using procurement software and tools, including SAP.

In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).

Management and leadership skills. Multi-tasking and time-management skills, with the ability to prioritize tasks.

Highly organized and detail-oriented. Excellent analytical and problem-solving skill

How to Apply

For more information and job application details, see; NCBA Bank Manager, Commercial Services Jobs in Uganda

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