Feb 4, United Nations Office to the African Union Facilities Management Assistant Jobs in Ethiopia

Org. Setting and Reporting

The United Nations Office to the African Union (UNOAU) was created in 2010 to strengthen the United Nations’ interaction with the African Union. UNOAU is mandated to contribute to enhancing the partnership between the United Nations and the African Union in the area of peace and security, provide coordinated and consistent United Nations advice to the African Union on both long-term capacity-building and short-term operational support, and streamline the United Nations presence in Addis Ababa to be more cost-effective and efficient in delivering United Nations assistance to the African Union.

UNOAU plays a key role in the implementation of the Joint UN-AU Framework for Enhanced Partnership in Peace and Security, signed by the United Nations Secretary-General and Chairperson of the African Union Commission on 19 April 2017.

This position is located at the General Services Unit, Administrative Support Section at UNOAU in Addis Ababa, Ethiopia. Within delegated authority, the incumbent of the post reports to the Facilities Management Officer.

Responsibilities

Within delegated authority, the Facilities Management Assistant will be responsible for the following duties:

• Plans, schedules, and supervises construction, repair, maintenance and installation of conventional buildings, temporary buildings, infrastructure, sites and premises including grounds in the mission area.

• Plans, schedules, supervises, and coordinates maintenance services of installations, systems and equipment throughout the buildings;

• Receives, analyses, and reviews service requests, including installations of equipment; determines priority of work, plans and prepares work orders, assigns work and follows up on service complaints. Coordinates with requesting departments in case of changes in requirements and suggests alternatives or interim solutions. Trains users on equipment installed.

• Carries out technical assessments of existing buildings and infrastructure.

• Assists the supervisor in preparing draft proposals for construction and alternations work including preparation of construction drawings, technical specifications, bills of quantity and cost estimates.

• Conducts technical reviews of offers submitted and studies drawings and sketches for review and discussion to determine extent of work required; presents alternatives as solution of problems. Accompanies all contractors to job locations, clarifies drawings and specifications after contract has been awarded to successful contractor.

• Supervise and coordinates with contractors performing construction and alteration work to ensure that quality of services performed by the contractors is in accordance with set terms and conditions, codes and standards, health and safety regulations and objectives. Does final inspection, supervises the commissioning of the work, claim operation manuals and shop drawings for files, and informs supervisor of completion of work.

• Prepares and writes requisitions for purchase of equipment, material, spares, etc.; reviews and evaluates offers and coordinates with procurement unit.

• Provides support services to conference and meetings, sessions, language examinations in coordination with Conference Services and other requesting departments and maintains liaison with focal points.

• Participates in the preparation of cost estimates and spending plan related to the Unit accounts. Prepares yearly budget estimates and monthly tables of prorated changes for common services, and monthly/yearly consumption and expenditure tables as well

as charts of general operating expenses.

• Suggests ways to institute control and methods to improve service and reduce cost for the field mission.

• Coordinates investigation on safety and fire hazard situations associated with installation done by the Unit.

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

• Assists with visualizations and updating information material such as web pages or brochures.

• Performs other duties as required.

Competencies

Professionalism: The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently

Education

High school diploma or equivalent is required.

Work Experience

A minimum of seven (7) years of progressively responsible experience in facilities management, building management, engineering, architecture, administrative services or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree.

At least three (3) years’ experience in Enterprise Resource Planning (ERP) system e.g., Umoja or similar, with international organization is desirable.

Experience in property management including asset registration and physical verification is desirable.

Experience in using Business Intelligence (BI) reporting tool is desirable.

Experience in acquisition planning and raising requisition (shopping cart) is desirable.

Experience in generating, reviewing, analyzing property performance report is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in English, both oral and written is required; Knowledge of Ahmaric is desirable.

How to Apply

For more information and job application details, see; United Nations Office to the African Union Facilities Management Assistant Jobs in Ethiopia

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