Jesuit Refugee Service Supply Chain Manager Jobs in South Sudan
Position Description
The Supply Chain Manager will be responsible and accountable for the delivery of all procurement and logistics related activities in accordance with JRS’s procurement and logistics policies and procedures. S/he will lead Supply Chain management (procurement, logistics, warehousing, fleet, assets, and facilities management.
The Supply Chain Manager will be responsible for developing and standardizing Supply Chain processes, systems, and procedures across offices in consultation with the Country Director and JRS Logistics Policy.
Reporting and as an advisor to the Country Director, the Supply Chain Manager will ensure the Procurement and Logistics Policies are in place, followed and implemented at Country and Field Office levels.
S/he will ensure that Supply Chain management best practices and procedures are in place and maintained. S/he will be overall responsible for strategic sourcing, procurement, Logistics/transportation, warehousing, fleet, Assets, and the management of Logistics human resources.
Key Responsibilities
Strategic Management
Collaborate with various departments to ensure programme needs are identified, specifications for goods and services developed and supplies costed with market information.
Work with various departments and Programme staff to develop and implement realistic Procurement Plans.
S/he will lead in carrying out market assessments to inform new project proposals and budgets and ensure Value for Money (VFM).
The Supply Chain Manager will lead a team of Logistics Staff to carry out an intensive National and International Tender Process with the aim of establishing Long Term and or Framework Contracts with Strategic Suppliers.
Through the above process, the Supply Chain Manager will lead the team in developing and establishing a reliable and Supplier Database capable of responding to the emerging needs of JRS South Sudan.
S/he will work with the team to evaluate the performance of the suppliers in the first 6 months to ensure optimized procurement processes capable of delivering aid to the 2 locations.
S/he will work with the logistics staff to develop vendor/supplier evaluation parameters to ensure continued and quality support to JRS activities in South Sudan.
The Supply Chain Manager will lead the Logistics Officers and Construction Managers in carrying out tenders for construction of learning centers and shelter for IDPs in the two locations.
The SCM will establish quality assurance standards to ensure specifications are developed, properly documented, items inspected before delivery, and quality issues recorded against each supplier.
S/he will put in place systems for handling quality complaints from programme and other departmental staff and ensure feedback mechanisms are able to deal with such issues.
Supply Chain Management
Ensure proper supply chain management practices and procedures are in place and maintained for sourcing, procurement, warehousing, transportation, fleet, Assets, and logistics.
Collaborate with the Programme Managers and provide overviews of logistics requirements for the development of project proposals and subsequent projects.
Engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and human resources development.
Manage the procurement processes in an efficient and cost-effective manner. Provide planning support and advice to programme managers.
Responsible for all logistics, procurement, and distribution of supplies for the needs of the programs and operations of JRS in South Sudan.
Prepare and submit Monthly procurement pipeline reports, inventory status, consumption, and other related reports.
Fleet Management
Ensure transport needs are met on time and are efficiently managed, with sound transport need scheduling for smooth running of programme activities.
Ensure efficient utilization of available vehicles and any other transport resources, monitor associated running costs (service, repair, maintenance, and fuel) to ensure accountability.
Ensure vehicle insurance policies are renewed, accidents are reported, and claims processed on time and effectively.
Planning and Compliance
Participate in budget preparation, monitoring budgetary allocations for procurement activities to ensure compliance.
Identify and manage risk in Supply Chain ensuring compliance with all relevant legislation, policies and procedures including timely completion of donor ethics and compliance trainings.
Assess, identify, and prepare for trainings to bridge skill gaps in Supply Chain staffs to strengthen capacity of staffs in relation to procurement, storage, distribution, and related functions.
Leadership and Management
Act as Role Model to high standards and ethics in JRS’s policies and procedures, values, and leadership.
Contribute to the development of the Supply Chain Strategy.
Work with Project Directors and Country Director to ensure direct and indirect reports have clear performance goals and development plans.
Ensure effective management of resources (financial, technical, human resources and operational) to achieve the organizational strategic objectives.
Play advisory role on all procurement and logistics management aspects to all field offices.
Select, retain, and develop talent, experience, and skills to help build a strong team with aim of promoting national staff to the Supply Chain manager role.
Capacity Building
Organize trainings on Procurement and Logistics Procedures, Policies, and donor compliance for both program and operations staff.
Develop and maintain schedule of staff orientation package, ensure new staff are appropriately orientated on Procurement policies and procedures.
Qualifications & Experience required:
Bachelor’s Degree or master’s degree in Procurement, Supply chain or Logistics. Bachelor’s Degree in Procurement, Supply Chain and Logistics.
Any master’s or bachelor’s degree with post-graduate Diploma Qualifications in Procurement, Supply Chain or Logistics can be considered.
CIPS Qualifications at Level 4 and above is an added advantage.
Minimum of 7 years practical experience in Supply Chain Management, Logistics and Procurement in an International Non-Governmental Organization.
Proven record of experience in the management of strategic procurement and logistics at a managerial level.
Experience in budget preparation and management and the ability to prepare timely, complete, and accurate reports.
Excellent knowledge of the regulatory requirements, customs and import clearance processes and procedures.
Demonstrable knowledge of rules, regulations and donor policies governing the compliance, regulatory management of procurement rules by US, EU, UN, and other Donors.
Ability to communicate effectively with program teams and be able to represent JRS with UN organizations, other international NGOs, and local authorities.
Ability to develop and maintain effective working relationships with internal and external stakeholders.
Capacity to work under pressure & tight deadlines. Diplomatic, cordial, objective, solution oriented.
Strong negotiation, interpersonal, organizational, Planning, Coordination, and staff capacity building (coaching, mentoring, and training) skills
Strong financial acumen with the ability to interpret financial information.
Effective communicator, fluent in spoken and written English.
Proficiency with MS Word and Advanced Excel. Advanced knowledge in the use of Supply Chain ERP Systems (Navision for Procurement) is an added advantage.
Knowledge of Data analytics tools and dashboards for producing Monthly Procurement reports will be added advantage.
Experience in Capacity building of field staff on procurement processes and policies.
How to Apply
Please send your CV and a cover letter that indicates what skills and experience you have that meets the criteria and your availability. The CV (maximum 3 pages) should include contacts (phone and email) for three professional referees. Please note that only official email addresses for referees will be accepted and kindly send your application to [email protected]
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