IRC Programme and Grants Coordinator Jobs in Kenya
Programme Scope:
IRC is seeking one Programme and Grants Coordinator based in TBC to support a seven-year Programme funded by the UK’s Foreign, Commonwealth and Development Office (FCDO) to improve prevention and response to violence against women and girls. Specifically, this role will be supporting grantees across Africa, Asia and Middle East and North Africa regions and will be working closely with the What Works team based in Nairobi (Programme Director, Programme Finance Coordinator, Programme and Grants Coordinator and a Finance Officer), based in London/UK (Deputy Director, Senior Operations Manager, Programme Coordinator); and based in Jordan (M&E Coordinator; Finance Officer and Programme and Grants Coordinator) and Lebanon (Senior Technical Advisor, Innovation and Mainstream Grants) and Sierra Leone (Safeguarding Advisor). The role will work closely with the Learning Partnership Team, with members based across the WW2 consortium.
The ‘What Works to Prevent Violence – Impact at Scale’ Programme will build on the success of its predecessor (‘What Works I’) to prevent and contribute to eliminating violence against women and girls (VAWG) by:
• Systematically designing, implementing and rigorously evaluating a range of approaches to scaling up violence prevention efforts, translating proof-of-concept evidence into robust, largescale Programmes and strategies.
• Designing, piloting and testing new theory-driven violence prevention approaches (innovation).
• Strengthening long-term capability and capacity to deliver cutting-edge, evidence-based violence prevention Programmes across the Programme’s grantees, the UK Government (principally FCDO), and developing country governments; and
• Using evidence to influence a more effective, scaled-up global response to end VAWG.
Job Overview
Programme and Grants Coordinator for What Works 2
The Purpose of the Role
The Programme and Grants Coordinator is responsible for managing a portfolio of grants to be allocated to awardees during the period of the fund management under the What Works 2 contract. Each Programme and Grants Coordinator will be expected to manage a portfolio of grants each in their respective regions (to be allocated). The Programme and Grants Coordinator will play a critical role in ensuring timely and accurate grant reporting, tracking grant spending, developing spending plans, and managing internal disbursement of grant funding to awardees.
Scope and Authority
Authority:
• This position has no direct line management authority but has authority to advise the What Works II Finance Officers and Senior Operations Manager.
Responsibility for Resources:
• This position is not a budget holder but is required to manage and oversee grants budgets
• Responsible for monitoring portfolio of grants (progress and spending reports); and preparation of donor financial and narrative reports for a portfolio of smaller grants and contracts;
• Responsible for risk management and compliance of allocated grants in collaboration with the Awards Management Unit’s Compliance Team; and
• Supports the Senior Operations Manager, Fund Management on other Fund Management tasks as required.
Key Responsibilities
Programme and Grant Management and Monitoring
• Support the full life cycle of funding rounds as follows:
o Develop, co-facilitate and guide competitive partner selection processes to identify partners for this project;
o Review concept notes, proposals and budgets and support key technical staff in this task before Project Lead sign off; and
o Lead and Support Partner Identity and Background Review, conduct vetting and project partner capacity assessments (due diligence) processes and documentation, including completion of the report and/or review of submitted reports and by senior officers.
• Support in the agreement, draft review of accountable grant arrangements (AGA), taking into account the due diligence outcomes and specific project and donor requirements.
• Coordinate with the technical advisors for support required for the effective management of the grants, including around reporting cycles.
• Develop and maintain an in-depth understanding of grants, donor compliance, and budget conditions and status.
• Utilize existing IRC standard grant management processes (OTIS, project cycle meetings, etc.) and develop new tools or reporting formats to enhance grants management.
• Undertake regional monitoring visits to grant partners and
project sites (subject to travel and security approvals)
• Undertake capacity strengthening activities with grantee-partners including developing project tools and templates preparing presentations in programme management and compliance, contributing to online webinars and team meetings.
• Support WWII team with planning and logistics of Annual Programme Meetings including coordination with grantee-partners and contribution to agenda and grantee-partner specific sessions.
Financial Management and Compliance
• Work closely with What Works 2 Finance team to ensure accurate reports are produced in a timely manner, and that confirmed expenditure reports and grants forecasts are submitted to FCDO, as agreed.
• Maintain an overview of grants funded portfolio and monitoring and ensure that appropriate controls and decisions are made regarding timely release of funds to grantees.
• Support the Project Finance officer in preparing and reviewing milestones calculation ensuring grantee costs are reflective of required costs.
• Work with the project team to develop tools to implement sound financial management (e.g. cash flow management tools, invoice trackers, forecasting).
Communications
• Maintain regular communications with grantees and build relationships with strategic programme partners
• Maintain effective communication with Partnership Excellence Team to ensure effective fund management
Person Specification
Skills, Knowledge and Qualifications:
• Excellent written and oral English communication skills.
• Degree in gender, social work, public health, international development, or related field (or equivalent work experience in a relevant field)
• Between 3 to 6 years of related and demonstrable work experience, preferably for an International Non-Governmental Organization managing a considerable number of grants or contracts
• Excellent organisational skills
• Excellent interpersonal and communication skills, with the ability to effectively liaise with a variety of people in a multi-cultural environment and work in a virtual team
• Flexible work attitude, proactive and demonstrated creativity: the ability to work productively in a team environment and the ability to problem solve creatively with minimal guidance
Experience:
• Experience managing a portfolio of grants and projects throughout implementation, including monitoring progress against milestones, budget, risk and compliance
• Knowledge of working on grant making funds and good understanding of project/grant management cycle, including assessments, selection, contract, implementation, monitoring and evaluation
• Understanding of project management methodology
• Ability to develop excellent relationships with multiple project partners and stakeholders including governments, donors, and civil society
• Experience working closely and managing relationships with grantees
• Ability to communicate effectively with colleagues and project partners, in writing, face to face or on online meetings
• Ability to define and communicate (written / verbal) grant management processes tailored to specific requirements
• Proven ability to operate in a complex organisation, across functions and work on own initiative as well as collaboratively as part of diverse teams
• Ability to meet deadlines, and to work in a pressurized environment
• Ability to manage a complex and varied workload, work under pressure, and travel regularly to insecure environment
• Excellent written and oral English communication skills. Other languages would be an asset.
• Excellent IT skills (Word, Outlook, PowerPoint, Excel).
Desirable
• Experience with commercial contracts, including FCDO
• Knowledge of FCDO’s rules and regulations
• Prior experience working in countries where IRC operates
• Experience working with Southern-based women’s rights organisations and civil society organisations working in violence against women and girls
• Project Management Skills
• Other language skills (French)
• Experience in feminist grant making
How to Apply
For more information and job application details, see; IRC Programme and Grants Coordinator Jobs in Kenya
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