Executive Assistant (Procurement) at WHO, Colombo, Sri Lanka

Deadline: 25 April 2023

World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Executive Assistant (Procurement) in Colombo, Sri Lanka. The duration of this post is 24 months.

The primary role of WHO is to direct and coordinate international health within the United Nations system.

Key Job Responsibilities

The Executive Assistant (Procurement) will perform the following functions:

• Assist in preparation of Requests for Quotations (RFQs) and Invitations to Bid (ITB) for goods procurement as per specifications requested by the Government counterparts and other entities and obtain relevant approvals;
• Prepare Technical Evaluation formats for TEC committee evaluation of the bids, prepare comparative statements in line with the specifications, quotations and other relevant documents.
• Assist in issuing Requests for Proposals (RFPs) for procurement of services, maintain a monitoring system for receipt of proposals of RFPs/RFQs/ITBs, etc.
• Preparation of bidding documents, comparative statement, minutes/notes for records, justifications on selection of suppliers, adjudication reports and other documentation related to procurement of goods and services.
• Assist in drafting goods purchase requisitions in GSM and uploading documents in ECM.
• Follow-up for shipping documents for greenlight approvals and regulatory approvals, follow-up with suppliers for delivery of goods by local suppliers and global procurement.
• Maintaining records/documents of goods procurement and filing system, scanning, uploading in GSM.
• Providing administrative support of all procurement actions in WRO by applying procurement requisitions for supplies of goods and services, supplier creation, invoice processing, etc.
• Keep track record of volume and amount of in kind donation receive and report to SEARO/HQ.
• Any other relevant duties as may be assigned by the supervisor

Eligibility Criteria

Applicants must have:

• Completion of secondary school education.
• Relevant university degree would be an asset.
• Training in procurement or a related subject area.
• At least 5 years of progressive relevant experience in Administrative field.
• Experience in any UN or international organization an advantage.
• Expert knowledge of English.
• Expert knowledge of local language (Sinhalese/Tamil).

How to Apply

Applicants must submit their applications through online process.

For more information, visit WHO.