Chemonics Bookkeeper – Pretoria Jobs in South Africa
Chemonics seeks multiple Bookkeepers for the Power Africa Empower Southern Africa (ESA) Program funded by USAID. ESA is a 5-year regional program that covers South Africa, Lesotho, Eswatini, Botswana, Namibia, Angola, Zimbabwe, Zambia, Malawi, Mozambique, Madagascar, Comoros and Sao Tome and Principe. The primary purpose of ESA is to increase the availability of, access to, and use of affordable, reliable, sustainable and clean energy in Southern Africa in order to reach measurable development outcomes.
Measurable development outcomes include economic growth, reducing poverty, improving livelihoods, and increasing inclusive access to electricity-enabled services in such areas as health, education, sanitation, and food security. This position will be based in Pretoria, South Africa. We are looking for individuals who have a passion for making a difference in the lives of people and communities around the world.
Responsibilities include:
Collect and record information related to project financial documents
Record expenditures in ABACUS, the project’s financial management system
Prepare the cash/bank reconciliation at the end of each month to close the month’s books
Tracks sub ledger balances, including receivable accounts for individual staff, such as outstanding travel advances, vehicle mileage, and personal telephone use
Prepare invoices for accounts receivables on a monthly basis
Maintains proper financial data and financial files to ensure the maintenance of proper accounting documentation
Assist the Finance Manager with financial reporting and analysis
Process expense reports, completes bank reconciliations, and drafts financial projections
Enter accounting transactions into accounting software; provide a primary review of transactions as required
Review procurement and other transactions to ensure all supporting documentation is attached and approvals are sufficient
Contribute to bank reconciliation process as a primary reviewer
Prepare monthly wire transfer requests through a thorough analysis of projected project expenditures
Support the Accountant in invoice management by reviewing and monitoring monthly invoices
Ensure that all financial transactions and practices adhere to USAID and Chemonics’ regulations
Review accounting files to ensure that appropriate back-up documentation exists for all transactions, including procurement requests, timesheets, approvals, bids, invoices, and receipts
Assist with maintaining the project electronic and hardcopy filing system for finance files
Perform other duties as assigned by Finance Manager
Qualifications:
Bachelor’s degree required in business management, Accounting or a related field
At least two years of relevant bookkeeping, financial management and/or accounting experience
Knowledge of basic accounting and accounting practices is required, as well as general accounting best practices in South Africa
Ability to work in a professional and cordial manner with fellow staff members, visitors, the public, and partner institutions including international and local NGOs, and governmental entities
Ability to work independently with minimal supervision, prioritize multiple work assignments in an extremely fast-paced environment, meet deadlines, and exercise good, professional judgment that reflects positively on the image and communicates the established program message of the project
Demonstrated knowledge and extensive experience with USAID regulations and control systems preferred
Experience on international donor-funded project is a plus
Ability to effectively use computer software including financial management applications and Microsoft Office. Demonstrated high proficiency with Excel spreadsheet applications is required.
Experience using ABACUS is preferred
Fluency in written and oral English is required
How to Apply
Please submit an application to [email protected] with the subject line “Bookkeeper – ESA Application”
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