PPRA Compliance Officer Jobs in Kenya
Job Purpose
Conduct routine task and provide operational support in delivery of the core mandate of the Authority in the areas of Licensing & Standards, Compliance Monitoring, Complaints & Investigations, ARB Secretariat services and Debarment Secretariat services at the Headquarters and the Regional Offices.
Key Responsibilities/ Duties / Tasks
Managerial Responsibilities
Follow up on implementation of orders and directives to procuring entities and contractors on public procurement and asset disposal;
Participate in performance and development process to encourage staff contribution and goal setting, feedback, and performance development
planning;
Provide input in the development and implementation of policy documents, manuals, and guidelines;
Coach, mentor, and develop staff, including overseeing new staff and provide career development planning;
Support the development and implementation of good governance and risk management practices within the department to ensure effective and efficient service delivery;
Implement the adoption of information & communication technology systems within the respective departments to ensure efficient service delivery;
Develop individual works, monitor own performance for effective delivery of the assigned duties.
Participate on matters Public Procurement and Assets in various local and international forums;
Ensure that equipment and tools issued to the department are efficiently used;
Contribute in the preparation and implementation of departmental budget work plans, procurement and asset disposal plans and activity schedules.
Operational Responsibilities / Tasks
Registration and Licensing
Implement organization policies, strategies, guidelines and manuals on registration and licensing of procuring agents;
Implement work plans and undertake continuous monitoring to prepare performance reports.
Collect, collate and maintain data and information on registration and licensing of procuring and asset disposal agents.
Monitor licensed public procurement and asset disposal agents and prepare reports on compliance reports with the terms and conditions of the license.
Monitor compliance with the code of ethics for procuring and asset disposal agents.
Prepare reports on mainstreaming of risk management policies and strategies and quality management system requirements.
Develop individual works, monitor own performance for effective delivery of the assigned duties.
Attend meetings and other technical committees, forums, task teams, task forces on registration and licensing of procuring and asset disposal agents.
Share relevant budget management and experience on licensing of procuring and asset disposal agents with staff of the Department.
Prepare reports on licensing of procuring and asset disposal agents and submit to the supervisor.
Capacity Building and Proficiency
Implement organizational policies, strategies and manuals on capacity building, proficiency and technical support.
Train and equip persons involved in public procurement and asset disposal system with requisite budget and skills to better undertake their functions.
Participate in the assessment of capacity building and technical support needs for informed and targeted intervention.
Maintain capacity building and technical support programmes, proficiency courses, modules and learning platforms including those involving information technology.
Develop templates for post-training follow-ups and evaluation.
Contribute in the development of guidelines for preparation reports on capacity building and technical support programmes.
Ethics, Standards and Advisory Services
Implement the organization policies, strategies, guidelines and manuals on ethics, advisory services and standards development.
Prepare responses to requests for advice by stakeholders on public procurement and asset disposal issues.
Collect, collate and maintain data and information on advisories issued to stakeholders and prepare reports with practical recommendations.
Contribute in the development of the public procurement and asset disposal standard documents, guidelines, formats and templates, circulars and
directives.
Collect, collate and consolidate information on the implementation of the public procurement and asset disposal standards, guidelines, formats,
templates, circulars and directives issued.
Pre-Bid Compliance
Review and analyze procurement plans published by procuring entities in the Portal for compliance with public procurement law
Review published invitations to bid and associated Tender Documents for compliance with the public procurement law.
Conduct procurement risk assessment and profiling of procuring entities using information from procurement plans received
Prepare draft correspondence to procuring entities whose Procurement plans, invitations to bid and tender documents do not comply with legal requirements
Collate and analyze data on status of compliance with legal requirements for pre-bid processes by procuring entities
Contracts and Performance Compliance
Collate and analyze contract data from the Public Procurement Portal to assist in the identification of the Procuring Entities and contracts to be considered for the compliance monitoring;
Carry out procurement risk assessment of procuring entities to inform annual compliance monitoring plan Gather relevant information about the procuring entities and contracts to be monitored;
Gather relevant information about the procuring entities and contracts to be monitored;
Assemble relevant documents, templates, tools and equipment for use during compliance monitoring exercise;
Conduct compliance review and analysis of prioritized contracts during implementation;
Conduct value for money audit of prioritized contracts after implementation
Identify red flags of procurement/contract malpractices/frauds and provision of information to law enforcement agencies;
Specialized Audits
Collate and analyze data from the Public Procurement Portal, The National Treasury and security organs and other government agencies on procurement contacts to be subjected to specialized audits;
Conduct procurement risk assessment of classified procurements by security agencies and specially permitted procurement proceedings;
Maintain database of specialized procurement audits / classified procurement audits;
Assemble relevant documents, templates, tools and equipment for use during compliance monitoring exercise;
Carry out special /classified procurement audits;
Identify red flags of procurement malpractices/frauds and providing relevant information to law enforcement agencies;
Debarment Secretariat
Process requests for debarment;
Analyze and examine the evidence presented for debarment;
Collect and collate data for recording and updating for the debarment cases;
Prepare draft reports regarding debarment cases;
Make follow-ups with procuring enti regarding debarment proceedings;
Obtain information from registrar of companies on the names of the directors and partners to the firms proposed for debarment and affiliate firms where directors and firms have a controlling interest;
Complaints Management
Analyze complaints and draft letters to procuring entities seeking for information and procurement documents for review;
Review procurement documents and records to verify allegations made by complainants and providing recommendations and best possible resolutions based on fact;
Identify any red flags of procurement fraud and breaches of the public procurement law and recommending actions to resolve the complaint;
File and update data on the complaints management system/database;
Provide professional advice to complainants who seek the services of the Authority on public procurement matters;
Knowledge, Experience and Attributes / Skills
Academic qualifications
Bachelor’s degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution.
Professional Qualifications / Membership to professional bodies
Member of a relevant professional body in good standing
How to Apply
For more information and job application details, see; PPRA Compliance Officer Jobs in Kenya
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