Department for General Assembly and Conference Management – DCS Nairobi Editorial and Desktop Publishing Assistant, French Jobs in Kenya
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org).
This post is located in the French Translation and Text Processing Unit, Translation and Editorial Section (TES) of the Division of Conference Services at the United Nations Office at Nairobi. Under the direct supervision of the Team Leader, Text Processing Unit in the French Language Unit and within limits of delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:
Responsibilities
Produces camera-ready documents for reproduction by formatting complex documents in desktop publishing layout. Incorporates changes as marked by editors, translators and revisers, ensuring that the final version of the document conforms to, as the case may be;The draft translation as to contents, and/or ;The original language manuscript as to format and typography, in accordance with existing editorial guidelines.
Performs proof-reading functions ensuring that changes have been incorporated as marked in the draft copy and alerting the responsible authority if obvious errors or discrepancies are found in the translated text.
Participates, as member of a team, in the production of parliamentary and miscellaneous documentation, supplements and publications, by preparing desktop publishing layout of the final product in relevant language for reproduction in hard copy and electronic dissemination.
Compiles documents or reports for translation and/or revision.
Compiles submitted corrections and edits documents in relevant language, according to required format.
Rotates in day and night shifts, as well as weekend on-call duties, as needed.
Stays available for overtime and on-call assignments, depending on the needs of the service.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other related work as required.
Competencies
Professionalism: Knowledge of editorial practices and desktop publishing, including typographic standards. Proficiency in the language of the unit and in United Nations terminology. Knowledge of United Nations structure and rules of procedure of various organs, including documents production system. Ability to perform analysis, modelling and interpretation of data in support of decision-making.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Technological Awareness: Keeps abreast of available technology. Understands applicability and limitation of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.
Education
Completion of high school diploma or equivalent is required.
Supplemental training in language desktop publishing is desirable.
Work Experience
At least Three (3) years of relevant working experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience with editorial rules and desktop publishing, including typographic standards, is desirable.
One (1) year or more of work experience in data analytics or related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in French which must be the candidate’s main language with proficiency in spelling and grammar, is required. Knowledge of English is desirable. Knowledge of another official United Nations working language, (Arabic, Chinese, Russian or Spanish) is desirable.
How to Apply
For more information and job application details, see; Department for General Assembly and Conference Management – DCS Nairobi Editorial and Desktop Publishing Assistant, French Jobs in Kenya
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