UN Programme Assistant Jobs in Addis Ababa – Ethiopia
Org. Setting and Reporting
The Economic and Social Commission for Western Asia (ESCWA unescwa.org) forms part of the United Nations Secretariat and, like the other regional commissions, operates under the supervision of the United Nations Economic and Social Council.
ESCWA comprises 21 Arab countries in Western Asia and North Africa. ESCWA provides a framework for the formulation and harmonization of sectoral policies for member countries, a platform for congress and coordination, a home for expertise and knowledge, and an information observatory. ESCWA activities are coordinated with the divisions and main offices of the Headquarters of the United Nations, specialized agencies, and international and regional organizations, including the League of Arab States and its subsidiary bodies, and the Gulf Cooperation Council. The SDG Stories Team was established to mainstream the United Nations values and Sustainable Development Goals (SDGs) among young people in the Arab region, through the production and dissemination of the “SDG Stories” comic book.
Against this background, ESCWA is seeking the services of a Programme Assistant to contribute to the drafting, translation and dissemination of the comic book, and to assist selected schools in the Arab region in designing and implementing SDG related activities. This position is in Cluster 5, 2030 Agenda and SDG Coordination, at the Economic and Social Commission for Western Asia (ESCWA).The Programme Assistant will report to the Cluster Leader and/or to a designated Officer.
Responsibilities
Within delegated authority, the Programme Assistant will be responsible for the following duties:
Provides assistance in support of planning and implementation activities/processes for the project.
Researches, compiles, analyses, summarizes, and presents basic information/data on topics related to the implementation of the project.
Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
. Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of report multiple languages.
Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
Provides guidance and training to new/junior staff.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Contributes to the timely drafting, production and dissemination of the SDG Stories comic book in Arabic; and assists in the translation into English.
Contributes to the development of relevant training material in Arabic on the use of the comic book as an educational tool to help mainstream the SDGs within youth.
Liaises with and maintains regular communication and follow-up with different internal and external stakeholders, including ministries of education, the Arab League Educational, Cultural and Scientific Organization (ALECSO) and National Commissions for UNESCO schools, schools, SDGs Advocates, NGOs and potential donors in support of the project activities.
Plans for and participates in field visits to beneficiary schools to support and document the implementation of relevant activities. 17. Performs other duties as assigned.
Competencies
Professionalism:
Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting.
Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.
Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources.
Demonstrated ability to apply good judgment in the context of assignments given.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent is required.
Work Experience
At least seven years of experience in programme or project administration, technical cooperation or related area is required.
The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.
At least five (5) years of experience in outreach or public relations is desirable.
At least three (3) years of experience in the field of education, journalism, editing, or any other related field/industry, in the Arabic language, is desirable. At least three (3) years of experience in transformative education, youth and SDGs is desirable.
At least one (1) year of experience in working with the United Nations or similar international organizations, NGOs, or governmental agencies is desirable.
How to Apply
For more information and job application details, see; UN Programme Assistant Jobs in Addis Ababa – Ethiopia
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