Concern Worldwide Finance Officer- Grants Jobs in Kenya
Job Summary:
The job holder will be assisting the Deputy Country Financial Controller in management of donors. S/he will provide support in donor budgeting, reporting and compliance and making sure that donor rules and regulations are fulfilled.
The performance of this role will require flexibility as the exact duties will vary depending on a number of factors in Kenya. Additionally, excellent time management skills will be required to cope with the disparate duties
Main Duties and Responsibilities
Donor Management (Budgeting, Reporting, Filing)
Develop and maintain complete donor files which consists of donor contract agreements, reports (narrative and financial), correspondences among others, both in hard and soft copies as per Concern finance requirements
Participate in donor budget preparation and ensure proposal budgets and reports are submitted in the correct format
Maintain a donor reporting schedule to ensure the team is well informed of the need for timely reporting
Assist in preparing monthly donor expenditure report using the appropriate financial reporting formats by taking into account donor requirements for A-CFC final review
Undertake monthly joint review of donor reports with budget holders based on agreed upon arrangements where any Under/Over utilization will be justified through variance analysis received
Participate in Donor funded new projects start-up and closing workshops/meetings
Participate in budget amendments (NCE or CE) in the middle or end of the grant period
Prepare a separate fixed asset ledger list for specific donors upon submission of financial statements
Undertake mapping of donor budgets against Concern Chart of Accounts
Prepare donor management account templates for new donors and periodic reviews of the same
Timesheet Management – Ensure all staff timesheets are shared monthly and filed for ease of retrieval when required
Management of External/Internal Audit processes
Prepare sampled documents for the audits
Coordinate the audit process during document verification exercise
Other Duties
Prepare and reconcile monthly the Mpesa cashbook reconciliation for all Locations
Prepare statutory deductions i.e. PAYE for International Staff
Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
Participating and contributing towards Concern’s emergency response, as and when necessary
Comply with Concern’s health, safety and security guidelines during emergencies
Take all possible measure to meet Core Humanitarian Standards (CHS)
Any other duties as assigned by the Line Manager
Communication and Reports
Communication in writing to the Country Financial Controller and programme manager of any areas where non- compliance exists or expenditure cannot be verified.
Ensure continual communication with budget holders, Finance staff and is maintained at every level
Others
Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
Participating and contributing towards Concern’s emergency response, as and when necessary
Take all possible measure to meet Core Humanitarian Standards (CHS)
Any other duties as assigned by the Line Manager
Person Specification
A degree in Commerce, Finance, Accounting or related field
CPA (K) or ACCA professional certification
At least three (3) years’ experience in grants management in an INGO
Knowledge of International donors’ (e.g. DFID, ECHO, EU, IA, USAID/OFDA, UNICEF, World Bank etc.) rules and standard tools for budgeting, spending and reporting.
Familiar with government policies and regulations on taxes
Proficient in the use of computer accounting/financial software and applications preferably Microsoft Great Plains (MGP).
Word and Excel applications
Audit and training skills
Preference will be given to candidates who have:
High integrity and demonstrated ability to follow standards and policies
Ability to attend to details and work in a systematic and organized manner
Positive attitude and willingness to learn
Commitment to humanitarian principles and values
Strong communication and negotiations skills
Team player and able to work with others (internally and externally)
Analytical and problem solving
Competencies required:
Managing self
Communicating and working with others
Delivering Results
Planning and Decision Making
How to Apply
Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to [email protected] with the subject of the email as ‘Finance Officer- Grants’
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