Danish Refugee Council International NGO Supply Chain Officer Jobs in Ethiopia
Introduction
The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009.
With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia, including WASH and shelter provision, youth protection, gender-based violence response, awareness-raising protection monitoring and livelihood support for vulnerable communities affected by conflicts and shocks.
Overall Purpose of the Role:
This role has an Area office focus to ensure full compliance to DRC procedures and guidelines within the Area office. The role follows the Area office SC strategies, which are translated into action plans and day-to-day tasks. The role provides support and technical guidance to programs and departments in the Area office.
This role is responsible for all supply chain / logistics that includes procurement of goods and services, warehousing, transportation of good and people, fleet and asset/GPE managements, and general logistics support to the programs
Responsibilities and Tasks
Generic responsibilities
Ensuring all the SC/Logistics processes are in line with DRC Operations Handbook. (P2P, Assets/GPEs, stocks, Fleet, Generators) etc.…
Effective and efficient support to programs’ needs.
Establish and maintain good contacts with suppliers, government offices, and other NGOs with regards to SC matters.
Ensuring that an effective and efficient transport system is in place to support the programs
Ensuring that all generators in the Area office are well managed, monitor and service on time
Ensuring that all stocks in the Area office are accounted for and well managed
Ensure proper filing system of all SC documents
Specific responsibilities
Procurement:
To manage all procurement activities at the Area office (P2P) goods, service, work within the approved threshold.
Implement the procurement plans.
To run the procurement process for the Area office requests and ensure it is compliant with DRC and donors’regulations.
Ensure that there is a tracker to capture all requests for (RFQ, LVP, Cash, Payments, etc.…) and share with the relevant managers and TLs on weekly basis.
Participate in the BFUs meetings and provide updates to the budget holders on timely and accurate manner.
Ensure that accurate filing systems, with documented and supported records of supply chain activities are kept in the folders and uploaded on the SC share points for control or audit purposes.
Timely process the payments for all completed good, service, work and send to Finance for payment.
Ensure that logistics system in the Area is robust and flexible enough to cope with the support in case of an increase in the program activities.
To perform Market survey on regular basis to analyze the trend and ensure that DRC gets the best value for money
Asset Management
Ensure proper recording and updating of Fixed Asset register and ensure the appropriate tagging is performed for each item Asset/GPE accordingly.
Ensure physical count of assets/GPE is conducted on time as per DRC SOP.
Provides a monthly report on the asset condition that include disposal plans, transfer, and donation reports in the line with DRC Asset HB and the country SOP
Warehouse Management
Ensure proper implementation of the warehouse management in accordance with warehouse management SOP and procedures. (Stock management, Bin & Stock Cards, release of goods is approved, use of Waybill, if necessary, PRV or GRN) are in place.
Ensure that procured goods are received and meets the PO specifications
Ensure timely dispatch of materials
Schedule and coordinate mid-Year and Year-end inventories are performed
Share with relevant managers the weekly stock report
To report in monthly basis, the warehouse movement and provide suggestions when require.
Fleet/ generator management:
Ensure proper implementation of the fleet management in accordance with fleet management policies and procedures of DRC.
Ensure weekly movement plans are in place and used daily in fleet management to support the Area office teams.
Maintain good records for DRC owned and rented vehicles such as driving and vehicles license, logbook, fuel consumption, insurance, etc.
To report in monthly basis the fleet/ generator reports and provide proposals for cost reduction if necessary.
Oversee fleet and generator running cost such fuel consumption, purchase and tracking and propose cost reduction.
Communication
Maintain a regular communication channel between the supply chain and other program team on related matters for effective and efficient support.
Experience and Technical Competencies:
Minimum 2 years of experience in humanitarian logistics, procurement, asset, transport and distribution, warehousing, and stock management
Good understanding of the procurement rules and regulations of major international donors
Excellent skill in MS Word, Excel, and PowerPoint
Education:
Degree/Diploma or equivalent professional qualification
Languages:
Fluency in the local language
Advanced English proficiency
How to Apply
For more information and job application details, see; Danish Refugee Council International NGO Supply Chain Officer Jobs in Ethiopia
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