Multi Community Based Development Initiative Administrative Assistant Jobs in Uganda
Job Purpose:
The Administrative Assistant at Mukono office is responsible for portraying a professional image of MUCOBADI to all visitors by receiving visitors and perform clerical functions of the organization in line with MUCOBADI rules and regulations.
Main Deliverables:
Front office management:
• Maintain the reception area in a clean and tidy manner, attend to walk in visitors and notify
pertinent members of staff.
• Maintain visitor’s registry book and direct visitors to the respective offices
• Provide requested information, take messages or re-direct inquiries to appropriate offices.
• Keep a databank of contact addresses of all associates(partners, stakeholders, donors,) to
MUCOBADI
• File and keep up to date records of correspondences
• Maintain a consistent stock of organizational brochures and other IEC materials and a routine form for distribution
• Receive and attend to all visitors in a courteous and professional manner.
Clerical support:
• Assist in preparation of meetings and produce and file records of the proceedings.
• Provide secretarial support to the Chief of Party, and all heads of Directorates
• Provide support in the preparation of purchase requests for all procurements
• Supervise the General Assistants and Security guards at the gate
Stores Management:
• Receive supplies from Suppliers according to approved Purchase Orders
• Ensure proper recording of stores items and maintain up to date records at all times.
• Issue out supplies to end users according to approved stores requisition vouchers.
• Carry out routine inventory verification under guidance of your supervisor
• Ensure inventory items are well stored and easily accessible, and the store rooms are clean
• Ensure restricted access of
people to stores/inventory items.
• Prepare and submit to your supervisor routine stores reports
Petty Cash:
• Administer and process all petty cash transactions within the parameters of MUCOBADI
policies and procedures.
• Maintain the petty cash float
• Prepare reimbursement claims on a weekly basis.
• Prepare and submit to Finance routine status reports on Petty cash
Utilities Coordination:
• Ensure office utility bills such as water, electricity/yaka, telephone are processed and paid on time.
• Perform general administrative duties, following up on maintenance of assets and equipment records.
• Ensure all office equipment such as the desktop, printer(s), photocopier, scanner are appropriately put to use and are in working condition.
Required Specifications:
• University degree in secretarial studies or any other related field
• Additional qualification in customer care is an added advantage
• Strong organizational skills Computer literate with hands on MS Office programs, especially in
MS Word, MS Excel and MS PowerPoint
• A demonstrated ability to multi-task and process information into action so as not to delay processes
• Should have excellent interpersonal skills
How to Apply
Qualified and interested persons should email their documents (Application letter and CV as one file PDF) to [email protected] not later than 08th September 2023
Jobs in Uganda – banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.
Find your dream job from 1000s of vacancies in Uganda posted and updated daily – click here!