Arche noVa Logistics Officer Jobs in Kenya
arche noVa (AN) is a German NGO founded in 1992, working in humanitarian aid/emergency, transitional and development contexts in 16 countries all over the world.
AN expertise is in WASH sector, livelihood and DRR with a wide range of activities to support local communities: construction and rehabilitation of sustainable water structures, installation of filtering systems to improve water quality, hygiene promotion, latrine construction/rehabilitation, promotion of alternative livelihoods and climate- smart agriculture, capacity building of target communities and Community Managed Disaster Risk Reduction initiatives among others.
Since 2012, arche noVa has consolidated its presence in the Eastern African region through a Coordination Development Office which supports activities in Kenya, Somalia, Ethiopia, Uganda, Somaliland and Sudan.
arche noVa has a Logistics Officer vacancy based in Nairobi, Kenya, with field missions to
Job Description
Schedule and provide logistical support for staff, including during trainings, team meetings, team events and information sharing sessions hosted by various departments (Programs/finance/meal) in collaboration with the RC.
Identify suppliers, collect quotations and ensure all needed information is filled according to internal procedures & donor regulations in collaboration with the RC.
Ensure completion and proper filing system of all procurement files and support documents.
Negotiate item prices, delivery time and other relevant terms with suppliers in the best interest of arche noVa and partners in collaboration with the RC.
Ensure continuous market survey to inform pricing of items in collaboration with the RC.
Ensure constant/consistent supply all recurrent items in the office in support of staff (Office supplies, cleaning items, drinking water, food stuff etc).
Organize staff movements to meetings & field and ensure relevant facilitation in collaboration with finance team and RC.
Identify potential transportation company/providers, draft service contracts and ensure all vehicle legal documentation in line with internal procedures/regulations in collaboration with the RC.
Support the resolution of any issues related to procurement and logistics.
Manage all procured stocks, assets and ensure proper records, frequent updating and accountability in collaboration with the RC.
Effectively conduct regular inventory audits.
Coordinate with internal departments to fulfill requisitions and manage the distribution of goods as per operational needs
Engage in inter-partners collaboration and cooperation between the various AN implementing partner.
Implement inventory control measures to minimize damage.
Maintain a database for AN asset.
Qualifications
Bachelor of Degree in Procurement and Logistics/Supply Chain Management and business administration or a related field
At least 5 years’ experience in procurement and logistics management, preferable in the NGO environment.
Registered with (CPSP-K) certification is preferred
Previous experience in procurement, supply chain management, or related role preferred.
Strong negotiation skills and ability to communicate effectively with suppliers and internal stakeholders.
Analytical mindset with the ability to interpret data and make informed decisions.
Attention to details and commitment to accuracy in aspects of work.
Flexible and adoptability to handle changing priorities and business needs
Rigorous, patient, time management, and attention to detail
Maintain confidentiality.
Strong computer skills particularly in MS Excel, literacy and numeracy
Fluent in English
Team player, flexible
How to Apply
Please send your application documents (cover letter, CV, supporting documents and references) as well as your salary expectations in one pdf-document to: [email protected]
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