Fairmont Mount Kenya Safari Club Talent and Culture Coordinator Jobs in Kenya
Job Description
As a Talent and Culture Coordinator, you will play a vital role in ensuring smooth operations within the Talent & Culture Department. You will act as the primary point of contact for colleagues, assisting them with various Talent and Culture-related requests and inquiries. This role involves a combination of administrative duties, Colleagues relations, and supporting the overall Colleagues experience, aligning with the company’s values and culture.
Key Responsibilities:
Human Resources Administrative Responsibilities
Ensure all Colleagues files are up to date and current with required information as per HR standards. Conduct regular file audits and file checks to ensure files are updated
Colleagues Requests: Ensure all Colleagues letter requests are attended to in a timely manner ensuring that requests are handled within 1-2 days of the request.
Prepare and maintain HR department records.
Assist the HR department in the day-to-day operation as required;
Prioritize all phone calls and in-person external and internal visitors. Handle locker requests, name badges, Colleague letters, purchase requisitions and expense reports as necessary.
Timely raise all purchase requisitions and follow up on delivery of items.
Ensure to keep a tracker of the same to take note of timelines.
Handle all office administration duties such as faxes, mail, phones, copying, office supplies.
Assist and support Colleague events as appropriate, such as leadership meetings, Colleague receptions and annual events.
Maintain a confidential filing system for Colleagues files, correspondence, policies and standards
Maintaining updated termination records for all terminated colleagues & ensuring historical date at all time
Maintain and communicate the HR monthly establishment report
In charge of muster roll maintenance in liaison with other departments.
Keep a current contact list for all Colleagues
Work closely with the Colleagues accommodation, restaurant team and transportation team to ensure smooth running of the section
Provide monthly update of the accommodation list for Colleagues accommodation
Colleagues Communication
Compose correspondence for the department, such as letters, etc. Support internal projects, tracking necessary actions and updating reports as progress is made.
Ensure bulletin boards and electronic communication devices contain fresh, interesting, timely and accurate information
Ensure communication to all Colleagues is done in a timely manner
Prepare all documentation for disciplinary meetings and procedures, ensure all action items are recorded signed off and filed in Colleagues file
Colleagues Recruitment and On and Off Boarding
Assist in the recruiting function through the Talent Acquisition System and other recruiting tasks as required
Maintain the administration of the Talent Acquisition process
Shortlist for future Leaders and Emerging Leader positions, share these with head of sections for further selection
Schedule all interviews for every level, Ensure interview pack is ready prior to interview, ensure attendees plus panel are aware, block off calendars for interviews,
Provide candidate feedback post interviews within four days of interviewing
Prepare engagement letters for review and approval by Talent and Culture Manager
Ensure swift on-boarding plan for new hires and interns and schedules for all new hires, ensure all files and documentation is collected
Collaborate with L&D manager and Clinician to ensure that all areas on boarding for new hires are catered to.
Ensure swift off boarding process of Colleagues
HR Compliance and Reporting
Ensure the department complies with all corporate, regional and hotel policies and procedures; and governmental regulations pertaining to all Colleagues.
Manage the HRIS with accurate information and backup materials.
Time and Attendance: ensure to provide monitor time and attendance reports highlighting outliers
Ensure to collate and enter the write data of hotel reports on a monthly basis for submission and approval to Talent and Culture Manager
Colleagues Engagement
Engage in all Colleagues Engagement (EES) activities, work closely with the committees related to Colleagues initiatives including monthly recognition,
Committee Meetings and Team Gatherings
Ensure different modes of communication are used to convey messaging to Colleagues
Foster and promote positive colleague relations through an environment that encourages open communication, trust and mutual respect
Qualifications
Bachelor’s Degree or Diploma in Human Resource Management required.
Prior experience in administration or human resources essential.
Advanced proficiency in Microsoft Office Suite.
Exceptional communication and organizational skills.
Creative thinker with experience utilizing digital communication tools.
Demonstrated expertise in using various Applicant Tracking Systems (ATS).
Strong interpersonal skills and proven problem-solving abilities.
Highly responsible, dependable, and reliable.
Ability to collaborate effectively as part of a team.
Capable of maintaining focus on colleagues needs in a calm and courteous manner
How to Apply
For more information and job application details, see; Fairmont Mount Kenya Safari Club Talent and Culture Coordinator Jobs in Kenya
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