NAMATA Office Administrator Jobs in Kenya
Job Specification
The Office Administrator, will report to the Senior (Human Resource Officer). He / She will be responsible for ensuring appropriate reception of visitors and facilitating communication into and out of the Authority, amongst other routine administrative office duties, as will be guided.
Duties and responsibilities
Specifically, duties and responsibilities at this level will entail:
Co-ordinating the general administration of the Directors’ offices;
Managing the Directors’ diaries;
Coordinating appointments and travel itineraries for the Directors;
Attending to visitors/clients;
Handling telephone calls;
Coordinating schedules of meetings;
Ensuring security of office records, equipment and documents including classified materials;
Maintaining an up-to-date filing system in the office;
Establishing and monitoring procedures for record keeping of correspondence and file movements;
Preparing responses to simple routine correspondence;
Managing office protocol and etiquette;
Supervising office cleanliness;
Ensuring security, integrity and confidentiality of data; and
Undertaking any other office administrative services duties that may be assigned
Requirements for Appointment
For appointment to this grade, a candidate must have:
At least four (4) years relevant experience:
Diploma in Secretarial Studies from Kenya National Examinations Council;
OR
Business Education Single and Group Certificates (BES & GC) Stages I, II and III
from the Kenya National Examinations Council in the following subjects:
Shorthand III (minimum 110 wpm)
Typewriting III (50 Wpm)/computerized Document processing III;
Business English III/Communication II
Commerce II;
Office practice II
Office Management III/Office Administration and Management III
Secretarial Duties II;
Certificate in Computer Application from a recognized institution; and
Shown merit and ability as reflected in work performance and results.
Key competencies and Skills
Communication skills
Interpersonal skills
Planning and organization skills
How to Apply
For more information and job application details, see; NAMATA Office Administrator Jobs in Kenya
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