Aug 21, United Nations Support Office in Somalia Supply Assistant Jobs in Kenya

Org. Setting and Reporting

The position is located in the United Nations Support Office in Somalia (UNSOS) within the Acquisition Management Section. The incumbent will be based in Mogadishu and reports to the Unit Chief.

Responsibilities

• Receives authorized on-line requisitions for goods and services; verifies requisitions in accordance with sections’/units’ monthly requirements. Ensures that supplies are issued to requesting offices/sections as per approved requisitions without delay.

• Monitors stock of supplies in the stores; conducts regular stock taking of expendable items in the supply stores; informs the supervisor on discrepancies observed and on supplies which require stock replenishment in a timely manner. Ensures that items in the supply stores are arranged in an orderly manner and ensures that supplies are issued to requestors before expiration date of the products.

• Assists in raising requisitions for services and items required by technical sections; coordinates with offices and sections about the requests received. Provides updates of requisition status on a regular basis.

• Assists Receipt and Inspection Unit (R&I) in receiving and inspecting goods delivered by vendors and managed by Supply Unit. Processes internal R&I reports for goods in the Supply Stores and forwards to R&I Unit for processing records of the goods in the system and issue to end users according to established procedures. Updates and monitors stock cards for acquired products.

• Participates in the acquisition and the drafting of preliminary specifications for requirements; participates in the preparation of technical evaluation committees and presentations to Local Committee on Contracts.

• Assists in conducting periodic inventory of UN Non-Expendable property and attractive Property managed by Supply Chain and updates records in the system by processing issue vouchers to individual end users of UN property for purpose of transparency and accountability.

• Prepares write-off requests for property which is lost, obsolete or damaged. Receives technical evaluation reports from Technicians on damaged property or property which has become obsolete and raises request for write-off in the system to facilitate submission by the Claims office.

• Ensures that property approved for write-off and disposal is handed over to the Property Disposal Unit in a timely manner. Provides updates of write-off requests status on a regular basis.

• Assists in preparing a variety of monthly, yearly and ad hoc acquisition, demand and inventory reports of the field mission’s property. Maintains updates and ensures accuracy and completeness of computer database recording requisition details, purchase orders, delivery and other supply chain related actions and monitors reports.

• Familiarizes new staff with respect to work requirements and applicable UN guidelines and

office procedures.

• Performs other duties as required.

Competencies

Professionalism:Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Computer literacy in word processing, spreadsheets and database is required.

Work Experience

A minimum of five (05) years of progressively responsible experience in inventory and supply management, property management, logistics, procurement, warehousing,administrative services, or related area is required. The minimum years of relevant experience is reduced to three (03) for candidates who possess a first-level university degree or higher.

Experience with UN Common System, International Non- Governmental Organizations or similar international organizations is desirable.

Experience in working with SAP and ERP System is desirable.

Experience in preparing and developing data visualization and data cleansing is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.

How to Apply

For more information and job application details, see; United Nations Support Office in Somalia Supply Assistant Jobs in Kenya

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