UN Finance and Budget Assistant Jobs in Nairobi – Kenya
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP), UN Resident Coordination System (RCS) and the UN Human Settlements Programme UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This position is located in the office of Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS). Under the direct supervision of the Section or Unit Chief, the incumbent will perform the following duties:
Responsibilities
Assist in the collection of data for preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration.
Assist with the data extract for and preparation of various reports to management.
Assist in monitoring budget implementation and performance.
Assist with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations.
Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
Process financial documents such as accounts payable, payroll and account receivable, in line with the financial rules and regulations.
Audits various accounting transactions, e.g., vendor payments, payroll, education grants, taxes, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
Assist in the review and analysis of various accounting data.
Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations before submission to Supervisor.
Process accounting adjustments and corrections in line with requests submitted by Clients and approved by the Supervisor.
Assist in the analysis of open item managed accounts (OIM) in the Enterprise Resource Planning (ERP) system and initiate corrective action.
Receive and distribute various documents received in the unit/section.
Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner.
Assist in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained.
Competencies
Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment.
Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions.
Shows pride in work and achievements.
Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges.
Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Education
A high school diploma or completion of secondary school is required. Additional qualification in finance, administration or project management is desirable.
Work Experience
A minimum of five (5) years of progressively work experience in finance, budget or related area is required.
The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level University degree.
Working experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP and experience with International Public Sector Accounting Standards (IPSAS) is desirable.
Experience with data analysis and reconciliation in excel or similar tools is desirable.
Working experience with Accounts Payable, Accounts Receivable or Treasury functions is desirable.
Experience on client support such as communication with clients and handling of iNeed tickets or equivalent is desirable.
Advanced knowledge of Microsoft Excel is desirable.
Experience in reconciling financial data from two or more sources is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable. NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “ Knowledge of” equals a rating of “ confident” in two of the four areas.
How to Apply
For more information and job application details, see; UN Finance and Budget Assistant Jobs in Nairobi – Kenya
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