Oxfam Compliance Manager Jobs in South Sudan
Oxfam is a global movement of people working together to end the injustice of poverty.
That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like saving lives, governance and peace building, education, land rights and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.
We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.
Job Purpose
The Compliance Manager has the main goal to support the country’s program to comply with our internal systems and processes, external policies and procedures like donors, government, most importantly ensure that Oxfam in South Sudan is compliant with laws, rules and regulations.
It is key to ensure that organizational resources are managed in an efficient stewardship way and this role will be advising the senior management on the design and implementation of internal control procedure, carryout risk assessment and putting in place mitigation measures.
This role will interpret and follow up the application of organizational policies and procedures in varying functions within the organization. If problems arise, this role will develop mitigation measures taking into consideration the diversity and complexity of the problems.
Key Responsibilities and Accountabilities
Policies analysis and advise on better management practices to ensure compliance.
Funding
• Ensure the donor compliance rules and regulations are adhered to in project and programme activity implementation.
• Assess compliance to the Executing Affiliate (EA) business rules in donor contract management.
• Random checking of use of Funding System and compliance on the EA Contract Management procedures.
Finance
• Verify application of financial procedures and flag issues and irregularities if available.
• Participate in staff training on financial procedures.
• Organise spot checks on the accounting process and quality of financial data.
• Identify risks and advise line managers on solutions.
• Assess the use of accounting systems and make recommendations.
• Ensure statutory/regulatory requirements are strictly adhered to such as filing on annual accounts, timely remittance of statutory payments to relevant government departments.
Logistic and Supply Chain
• Verify application of Logistics and Supply Procedures and flag issues and irregularities.
• Participate in staff training on logistic procedures.
• Interpret logistic procedures for a better understanding by all staff.
• Organise spot checks on logistics and supply activities such as procurement, fleet, warehouse, and assets management and flag irregularities or risks to Business Support Manager (BSM) and advise on solutions.
• Review documents (filing system, archiving, and quality of the documents).
HR
• Verify application of HR policies and Procedures and flag issues and irregularities.
• Organise spot checks on HR activities such as recruitments, medical, benefits, payroll, Health and Safety,
documentation and flag irregularities and recommended solutions to the CD.
• Identify risks and advise the CD on solutions.
• Assess the use of HR systems.
Administration
• Verify the quality of admin support, identify irregularities and gaps, and recommend solutions.
• Assess documentation and filing systems.
• Tests compliance to legality (taxes, labor law, immigration, etc…)
• Spot checks administration activities such as travel visas, office and residence rents, etc.
IT And Systems
• Verify respect of IT policies by users
• Identify risks and advise Country Director on solutions
• Spot checks IT activities such as access to the server, etc.
Required Technical Skills, Experience & Knowledge
Essential
• Bachelor (BA) or Degree from a recognized university/college in Finance, Business Management, or other areas that bring an added value to the related job.
• Relevant experience of 7-10 years for BA / Degree holders (ie. Audits, donors’ contracts management, systems management), preferably in an international NGO, out of which 2 years should be supervisory/managerial experience.
• Good understanding of information systems and information technology with a sound knowledge of their development and capabilities
• Good knowledge of major donor requirements such as FCDO, BHA, ECHO, EU, WFP, SSHF; GAC and UNICEF
• Strong knowledge of office management and ways of working
• Strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility, and a commitment to humanitarian principles and action
• Effective verbal and written communication skills, including high-level interpersonal and influence skills; fluency in written and spoken English
• Proven analytical skills and the use of these to problem solve and make firm decisions and systematic approach with good attention to detail, with a strong commitment to achieving results.
• Experience in training to improve operations’ implementation and persistence to achieve change in a challenging environment and stressful situations.
• Ability to undertake regular travel around the country (50%) within short notice.
• Ability to work independently with less supervision from the line manager.
• High degree of integrity and honesty
• Understanding of gender and diversity considerations within key areas of responsibility and commitment to addressing inequalities in the workplace and the programme
Desirable
• Knowledge and experience on Oxfam systems
• Managing donor audits and responses to audit reports.
How to Apply
For more information and job application details, see; Oxfam Compliance Manager Jobs in South Sudan
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