Aug 18, Economic Commission for Africa Special Assistant to the Deputy Executive Secretary – Programme – Temporary Jobs in Ethiopia

Org. Setting and Reporting

ECA’s mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 SDGs and Agenda 2063.

The mission is guided by ECA’s five strategic directions, which are: advancing ECA’s position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent’s problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa’s position at the global level and developing regional responses as a contribution to global governance issues.

This position is located in the Office of the Deputy Executive Secretary – Programme (DES-P) under the Office of the Executive Secretary. The incumbent will report directly to the Deputy Executive Secretary Programme.

Responsibilities

Within delegated authority, the Special Assistant to the Deputy Executive Secretary will be responsible for the following duties:

General Administration

• Conduct and coordinate the day-to-day work of the Deputy Executive Secretary by providing liaison services with a variety of clients to the OES.

• Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation, and reporting.

• Participate in the preparation and detailed processing of substantive input/background

Materials including preparation of aide memoires, memoranda, and other substantive documents of a broad and complex nature required for the Deputy Executive Secretary.

• Prepare briefs/speeches to support Deputy Executive Secretary at meetings and on missions. Reviews documents on behalf of the Deputy Executive Secretary.

• Respond to relevant substantive correspondence. Liaise, coordinate, analyze, and integrate substantive input from the various divisions into the work of the Deputy Executive Secretary, as required.

• Accompany the Deputy Executive Secretary to meetings and conferences and act as the note taker and follow up on any actions resulting from missions.

• Manages relevant follow-up actions with Divisions under the purview of the Deputy Executive Secretary and ensures timely completion.

• Oversees work related to procurement, billing, and receipt of income from various services, operational travel programme, procurement monitoring, and evaluation of vendor contracts/payment to vendors and individual contractors for services.

Human Resource Management

• Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures.

• Defines conditions of service, duties, responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

Budget and Finance

• Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.

• Monitors and reviews the work programme and budget by conducting regular and special reviews to assess the progress of actual work versus the programme plan. Coordinates the production of programme reports.

• Defines requirements and works with systems units with respect to improving budget reporting systems and cost-effective utilization of program resources.

• Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.

• Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.

• Provides guidance and leadership to more junior staff.

• Performs other related work as required.

Competencies

Professionalism – Knowledge of administrative, budgetary, financial, and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, and make conclusions and recommendations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with a final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, management, finance, accounting, law, or related area is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Successful completion of both degree and non-degree programs in data analytics, business analytics, or data science programs is an advantage.

Work Experience

A minimum of five years of progressively responsible experience in project or programme management administration, finance, accounting, human resources management, or a related field is required.

Knowledge of the UN system and/or similar intergovernmental organizations is desirable.

Experience in senior office assignments in international organizations is desirable.

Experience in policy formulation and organizational reform is desirable.

Experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the UN Secretary. Fluency in either English or French is required and knowledge of the other is desirable. Knowledge of another UN official language is desirable.

How to Apply

For more information and job application details, see; Economic Commission for Africa Special Assistant to the Deputy Executive Secretary – Programme – Temporary Jobs in Ethiopia

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