British Embassy Jobs in Addis Ababa – Programme Officer Vacancies
Job Description (Roles and Responsibilities)
The programme officer has a key role in managing and delivering British Embassy’s programmes. S/he is primarily responsible for programme and financial management, support assigned programme team for effective implementation of programme through working with government agencies, service providers, other donors and Civil Society Organisations.
Financial Management: responsible for the financial management of a Programme. This includes proactively managing forecasts, working closely with spending partners, the finance team, and other team members to create realistic and up to date spending forecasts over the Financial Year; ensuring accurate budget profiling is conducted, and these are regularly updated on systems; ensuring variances are minimized; ensuring accruals and prepayments are identified and managed; and flagging/managing large payments. Provide accurate financial information to team and business unit as required. S/he will review partner/supplier financial reports checking for variances and value for money issues. S/he will manage audit requirements, ensure reports and/or Annual Audited Statements are received, reviewed and findings pro-actively followed up. Ensures all requisitions, purchase orders and receipting/payment of invoices meet FCDO’s financial rules and are linked to agreed project milestones and/or partner or supplier reporting obligations.
Programme management: Ensuring that the Programme is compliant, updating delivery plans and supporting the senior Programme team in ensuring that the Programme is achieving the intended impact. Reviewing reports, ensuring agreements are appropriate, drafting payment submissions, amendments and agreements as required. S/he will contribute to Annual Review exercises, including contributing to drafts of ToRs and final reports depending on experience and as agreed within project team. Will organise field visits and ensure findings feed back into project Delivery Plan.
Risk Management: will maintain project risk register, proactively highlighting and escalating concerns, risks, and issues to appropriate level. Will construct straight
forward delivery chain map showing key issues and risks at each stage of FCDO funds’ movement through the delivery chain. Will ensure follow up on due diligence issues with partners as required.
Partner & Supplier Management: will develop and maintain strong, ethical relationships with project partners and suppliers, being the recognized first point of contact on project management issues (financial, commercial, general project management) and refer technical or policy issues to relevant colleagues in the Embassy. Will organize partner/supplier meetings, as necessary. Will review partner/supplier reporting, identifying areas of concern to project team and recommend remedial actions where required. Suppliers include commercial contractors, Multilaterals and Government of Ethiopia. S/he should be able to represent FCDO in project discussions on pre-agreed areas or subjects.
Essential qualifications, skills and experience
Takes the initiative, prioritizes, and deliver at pace, can work independently with limited supervision.
Strong written and oral communication skills, including strong organizational skills; able to work under pressure and manage multiple work streams.
Experience in Programme and Financial management; including understanding of Procurement Processes of complex projects.
Desirable qualifications, skills and experience
Willingness to work in high paced environment. Willing to learn and grow.
Experience in engaging and influencing external partners and managing suppliers.
How to Apply
For more information and job application details, see; British Embassy Jobs in Addis Ababa – Programme Officer Vacancies
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