Mazars Accounts and Admin Assistant Jobs in Uganda
Job Details
Role/Purpose
To support the accounting and administration department .
Reporting line
The head of Finance in Accounting and Outsourcing Department
Main Responsibilities
Managing appointments and managing the daily office schedule.
Answering the telephone calls.
Open, sort, distribute incoming correspondence, keeping track of outgoing documents and arranging document cabinets.
Attending and assisting visitors and clients, supporting staff by providing them with relevant information as and when need arises.
Making travel arrangements for staff.
Managing the office and supervising support casual labours.
Accounting tasks, such as preparing requisition forms, cheques, preparing deposits, processing payments on online banking platforms, filing and keeping financial records.
Managing stationery and inventory such as letterheads, bags, envelopes, covers for financial statements and other office supplies. • Managing petty cash and accountability.
Posting expenses and income in QuickBooks and ensuring all payment amounts & records are accurate.
Raising client fee notes (invoices/Request for Payment) and following up on the payments.
Updating the fee log and preparing departmental monitoring reports on a weekly basis.
Getting and maintaining business relationships with suppliers.
Making monthly payments such as water bill, office internet, managing partner’s data and airtime for staff.
Preparing monthly returns (mainly VAT) and filing them per the statutory deadlines.
Maintaining financial databases and spreadsheets.
Maintain office supplies by checking inventory and order items.
Printing, scanning, binding and photocopying documents.
Assist in resolving any administrative problems.
Any other tasks that contribute to the efficient running of the business.
Requirements
Fresh University graduate in any field.
Person Specifications
Be highly organised with exceptional time management and communication skills
Proficient in computer software programs, such as Microsoft Office applications
Have efficient computer and typing skills
Experience with office equipment such as fax machines, copiers, and scanners
Basic mathematical skills
Basic knowledge of accounting and finance
Ability to communicate effectively with all departments
Ability to use QuickBooks proficiently
Maintaining a good eye for detail
Work efficiently to deadlines
Be flexible and proactive
How to Apply
Interested candidates should send their application letters and CV together with copies of their academic transcripts to the Managing Partner on [email protected].
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