International NGO Safety Organisation Operations Manager Jobs in Kenya
Job Summary
As the Operations Manager, you will report directly to the Head of Mission. You will oversee all operational functions, ensuring compliance with organizational and donor regulations. You will manage logistics, procurement, human resources, and security protocols. Your role is crucial in maintaining the operational integrity and efficiency of the South Sudan mission.
Main Duties and Responsibilities
Human Resources
Lead and coordinate national staff onboarding and coordinate with HQ HR on international staff onboarding.
Coordinate and monitor national staff performance monitoring, grievance management, etc.
Prepare national staff monthly payroll, other calculations related to allowances, overtime (if applicable)
Provide support to internal and external audit requests.
Act as the in-country project management focal point for all HR.
Act as safeguarding focal point and participate in awareness sessions related to code of conduct
Implement and monitor all INSO regulations related to personnel and HR
Manage the implementation and maintenance of Cezanne HR information systems
Ensure timesheets are collected and verified, monitoring of R&R cycle for international staff and personnel filing systems are maintained in hard copy and HR shared point, updated org chart.
Legal and Compliance
Maintain a tracker to monitor staff visas and work permits.
Lead audit follow-up and implement recommendations in all areas of Operations.
Facilities and Asset Management
Manage the entire scope of facilities management.
Prepare and maintain the country office’s leases and contracts with suppliers.
Establish and maintain a central asset register and ensure that all the INSO assets are registered, managed, and accounted for in accordance with the asset policy
Procurement and Logistics
Enforce compliance with procurement and logistics regulations.
Oversee full implementation of procurement processes.
Enforce all controls to prevent fraud and corruption.
Carry out routine local market surveys for goods and services.
Carry out supplier checks and vet them against anti-terror or sanction lists.
Contribute to donor reporting for asset management/logistics/procurement.
Safety and Security
Maintain an updated incident register.
Requirements
Fluency in English (written and spoken).
A Bachelor’s degree in a relevant field from a recognized academic institution.
At least 5 years of humanitarian professional operations experience.
Highly self-motivated, a problem solver, solution-focused, and a strategic thinker with the ability to manage multiple priorities and work to set deadlines.
Proficient use of MS Office and experience with database management.
How to Apply
Please submit completed applications to [email protected] and reference ‘Operations Manager” in the subject line:
An updated CV (maximum 3 pages).
A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.
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