Aug 14, Kenya School of Government Senior Office Administrator Jobs in Kenya

aug-14,-kenya-school-of-government-senior-office-administrator-jobs-in-kenya

Kenya School of Government Senior Office Administrator Jobs in Kenya

Specific Duties and Responsibilities Will Entail

  • Attending to visitors/clients;

  • Ensuring security, integrity and confidentiality of data and information;

  • Managing office protocol and etiquette;

  • Maintaining office diary and travel itineraries;

  • Receiving and distributing hard copy materials to registry;

  • Managing front office and switchboard;

  • Providing word -processing and secretarial support;

  • Ensuring security of office records, equipment and documents;

  • Receiving and direct telephone call to the various offices;

  • Distributing, collecting, analyzing and compiling a report from the feedback forms for customer care and disability mainstreaming;

  • Recording dictation in shorthand and transcribe it in typewritten form typing from drafts, manuscripts or recording from dictation machines;

  • Planning and scheduling for meetings;

  • Preparing and responding to routine correspondences;

  • Managing e-office;

  • Managing office petty cash

  • Handling telephone calls;

  • Coordinating meetings;

  • Maintaining an up to date filing system in the office;

  • Establishing and monitoring procedures for record keeping of correspondence and file movements;

  • Supervising office cleanliness.

    Qualifications and Work Experience

    For appointment to this Grade a candidate must have: –

  • At least four (4) years relevant work experience;

  • Bachelor’s degree in Secretarial Studies or equivalent from a recognized institution; or

  • Bachelor’s degree in social sciences with a Diploma in Secretarial Studies from a

  • recognized institution.

  • Passed the following examinations from the Kenya National Examinations Council (KNEC);

  • Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;

  • Shorthand III (120 w.p.m);

  • Business English III/Communications I;

  • Office Management III/Office Administration and Management III;

  • Secretarial Duties II;

  • Commerce II;

  • Supervisory Skills Development Course lasting not less than two (2) weeks from a recognized institution;

  • Proficiency in computer applications;

    How to Apply

    For more information and job application details, see; Kenya School of Government Senior Office Administrator Jobs in Kenya

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