United Nations Mission in the Republic of South Sudan Supply Assistant Jobs in South Sudan
Org. Setting and Reporting
This position is located in the United Nations Mission in South Sudan (UNMISS), Juba. Juba is classified in the “E” category and as a non-family duty station. The incumbent will report to the Chief Centralized Warehouses Unit or his/her designated official.
Responsibilities
Within delegated authority, the Supply Assistant will be responsible for the following duties:
Receive authorized on-line requisitions for stores supplies from Chiefs of Sections and Heads of Units; verify the requisitions and issue in accordance with Sections’/Units’ monthly requirements; ensure that supplies are issued to requesting offices/Sections as per approved requisitions without delay.
Monitor stock of supplies in the stores; conduct regular stock taking of expendable items in the supply stores and prepare reports on discrepancies observed; inform Supply Officers on supplies
which require stock replenishment in a timely manner; ensure that items in the supply stores are arranged in an orderly manner; plan well in advance on expected delivery of supplies in order to maintain adequate storage facilities for in-coming goods; implement Quality Control/Assurance to ensure the contractual terms, costs and schedules.
Assist in raising requisitions for services and items required by the supply stores; receive requests from offices and Sections and raise requisitions for goods/services required.
Assist Receipt and Inspection Unit (R&I) in receiving and inspecting goods delivered by vendors and managed by Supply Chain Management Service; process internal R&I reports for goods in the supply stores and forward to R&I unit for processing records of goods in Umoja, and issue to end user according to established procedures; update stock cards for required products; assist in weekly reconciliation of receipts and issues in order to confirm that nothing is being misappropriated.
Conduct periodic inventory verification of UN non-expendable property and attractive property managed by supply stores and update records in Umoja by processing issue vouchers to individuals/end users of UN property for purposes of transparency and accountability; assist with ensuring implementation of the internal control systems including accounting, reporting and
maintenance of all electronic/hardcopy records to ensure proper audit trail.
Prepare write-off requests for property which is lost, obsolete or damaged; receive technical evaluation reports on damaged property or property which has become obsolete and raise requests for write-off in the Umoja system to facilitate submission to the Local Property Survey Board (LPSB) by Claims office; ensure that property approved for write-off and disposal is handed over to the Property Disposal Unit (PDU) in a timely manner.
Participate in the acquisition and the drafting of preliminary specifications for requirements, participate in the preparation of technical evaluation committees and presentations to the Local Committee on Contracts.
Manage and coordinate the maintenance of the RFID implementation of item level tagging and container management in the Mission.
Perform other duties as assigned by the supervisor.
Competencies
Professionalism – Practical knowledge of supply chain management, quality assurance, Statement of Works (SOW), inventory management or logistics support with good understanding of field support operations, program/contract execution and administration; good understanding of internal procurement policies, practices and procedures.
Teamwork – Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
Education
High school or equivalent diploma is required.
Job – Specific Qualification
Technical certificate/Training in at least one of the following areas: inventory/supply management or supply chain management is desirable.
Work Experience
A minimum of eight (8) years of progressively responsible experience in inventory management, warehouse management, supply chain management or related area is required.
Experience in supporting supply services for international peacekeeping or military operations is required.
Proven working experience in UMOJA Warehouse Module and Assets Management Module is required.
Possession of driving license and ability to drive 4X4 manual gear vehicles is required.
Thorough knowledge of Enterprise Resource Planning (ERP) applications and ability to maintain databases and generate reports is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.
How to Apply
For more information and job application details, see; United Nations Mission in the Republic of South Sudan Supply Assistant Jobs in South Sudan
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