Plan International Business Development Coordinator Jobs in South Sudan
Plan is an International Child Centered Community Development organization – without religious, political or governmental affiliation – that works with children and their communities in 50 of the world’s poorest countries to make lasting improvements in their lives.
Plan’s work worldwide benefits around six million children in Africa, Asia and Latin America. Program implementation takes place in 50 Country Offices and 4 Regional Offices, working with more than 90,000 mostly rural communities.
Working in 50 developing countries across Africa, Asia and the Americas, Plan has ‘One Goal, whose aim is to reach as many children as possible, particularly those who are excluded or marginalized, with high quality programs that deliver long-lasting benefits by increasing its income, working in partnership with others and operating effectively.
Plan recognizes that the geographical context and recent history have left the communities of South Sudan highly vulnerable to emergencies from political and inter-ethnic conflicts, influx of returnees, food insecurity, long dry spells and floods. Cognizant of the need Plan is implementing emergency and recovery response in six states of South Sudan, namely Central Equatorial, Eastern Equatorial, Western Equatorial, Lakes, Upper Nile and Jonglei.
Program includes food assistance, agricultural rehabilitation, Food Security and Livelihood, Education in Emergencies and Child Protection in Emergencies. Plan International also works with both International and Local partners.
Plan International South Sudan is seeking to recruit a qualified South Sudanese for the following position of “Business Development Coordinator – Based in Juba”.
Purpose of the Role
The Business Development Coordinator, with the guidance of the BDM, closely works with program and finance staff and participates in grants proposal/concept note development, in all cycles of fund/grant management (acquisition, start-up, implementation and closure), maintains and documents contracts and cooperative agreements; develops and implements compliance measures, monitors timely and quality reporting of all grant funded projects, builds relationships and maintains communication with donors and Nos.
Dimensions of the role:
Grant Reporting
Maintain and update grant report monitoring matrix and notify relevant project managers/ coordinators before reports are due. to ensure timely receipt of required reports and documentation in accordance with grants regulations and the terms and conditions of such grants
Review and provide feedback on grants reports submitted by Project Managers/Coordinators before forwarding to donors to ensure quality and timeliness
Ensure all grants adhere to the local/global cost recovery policies for Plan South Sudan and that such costs are included in budget proposals and properly tracked during implementation
Facilitate and train Plan staff on donor conditions and reporting requirements and also track key conditions and deliverables for the grants
Ensure that assets procured with donor funding are properly reported and disposed/transferred at the end of the project as per the donor agreement
Grants compliance
Analyses and reviews grant opportunities, proposals and program reports for compliance to donor procedures and requirements
Perform detailed audit reviews of emergency projects with special attention to procurement processes and supporting documentation, specific donor compliance and legal requirements
Communicate and coordinate as necessary with the BDM on legal contract issues that need to be scaled up to Senior management or to IH
Ensure quality and timeliness of grants reporting to all external donors and National Offices
Ensure that FADs are developed for all new projects, signed by both NO and CO/ RO/ IH
Ensure that all new grants are created on the SAP, all extensions are made and that all projects are up to date
Coordinate with the Risk and Compliance Coordinator to conduct internal compliance reviews on grant funded projects and make them audit ready
Serve as an institutional resource on grant compliance, participate in the review of new funding opportunities, and provide critical feedback on institutional eligibility and risk
Grants management
Support Program Managers to organize grant start up workshops, grant management check ins and grants closures
Communicate award expiration dates, extensions, altered timeframes, milestones, and major changes in budgets to appropriate staff (Program, Finance, Logistics and Admin. etc.) and partners
Regularly monitor and document grant expenditures and grant funded activity to ensure compliance with grants regulations and specific terms and conditions of such grants
Proposal Development
Support in collecting information for concept note and proposal development
Coordinates and compiles inputs from technical and thematic leads
Reviews concept notes and proposals for accuracy and compliance
Assists in submitting quality proposals to maintain Plan International’s high reputation
Ensures accuracy of Plan International’s details in online proposal portals
Coordinates compilation of proposal supporting documents
Supports completion of Go/No-Go for funding opportunities
Support completion of risk analysis for funding opportunities
Partnerships and donor relations management
Review donor agreements/contracts/amendments and sub-grant agreements with local partners and advise BDM and the senior management on the next course of action
Contribute to the development of partnership policy documents and guidelines for the CO
Support the partnership onboarding processes including partner selections, assessments, consortia building and capacity building.
Safeguarding Commitments:
Commit and contribute to an environment where children and adult program participants feel respected, supported, safe and protected;
Never act or behave in a manner that results in violence including SHEA against a child, young person or adult or places them at risk of such violence;
Be aware of and adhere to the provisions of the Safeguarding Policy, PSHEA Policy and COC of Plan International;
Report and respond to safeguarding and SHEA concerns and breaches in line with the applicable procedures of Plan International;
Maintain confidentiality of safeguarding and PSHEA concerns reported;
Never participate in or support child marriages.
Dealing with Problems/Risks
Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
Facilitating cordial relationships with and among various stakeholders from a variety of backgrounds.
Handling conflicting priorities and ad-hoc requests from various stakeholders in the best interest of the organization.
Given the wide scope of responsibility and limited resources, it is essential that the post holder is able to effectively manage a variety of tasks and clearly identify priorities.
Creativity in developing strong partnerships and in making use of internal and external resources.
An ability to manage staff working under pressure and build excellent working relationships
Knowledge
Successful candidates will possess;
University degree in social sciences/economics, international development, international relations, marketing, or related development fields
Good knowledge of the international aid environment as well as donor relations
2-3 year’s relevant working experience preferably with Humanitarian, Multi-lateral/ Bi-lateral Funding Organizations, in grants management with different donor formats and funding types
Demonstrable experience in producing donor reports for different audiences
Knowledge in computer software usage such as word processing, spreadsheet, database, web-based systems, good knowledge of data extraction methods and report presentation
Skills
Proficiency in the English Language essential (strong written English skills);
Strong quantitative and qualitative analytical skills
Facilitation skill (conducting training for staff and partners on grant management)
Networking skill
Negotiation skill
How to Apply
All applications marked on the right hand corner of the envelope “Application for the Position of “BUSINESS DEVELOPMENT COORDINATOR-JUBA” should be addressed to:
The HR & OD Business Partner
Plan International South Sudan
Juba, Hai Jerusalem.
Applications should be submitted in hard copies to Plan International Office in Juba.
OR You can send your application via email to [email protected]
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