Oxfam Director of Business Support Jobs in South Sudan
Oxfam is a global movement of people working together to end the injustice of poverty.
That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like saving lives, governance and peace building, education, land rights and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.
Key Responsibilities and Accountabilities
External Relationships:
Represents Oxfam corporately and manages and influences significant and high-profile external relationships in specific operational business support fora. Moreover, the post-holder represents Oxfam in coordination meetings and with external stakeholders—particularly government authorities such as the Relief and Rehabilitation Commission (RRC) and state authorities at field-level, when required—and Oxfam NNGOs partners
Working closely with colleagues within the Country programme as well as with the EA-Node and the Oxfam in Africa (OiA) Platform, the post-holder will have strong cross-organizational relationships with various work groups including humanitarian and development team, advocacy & policy staff, technical units and business support units, besides being a member of the SMT
As part of the country leadership and senior management team in the country, develop strong matrix links with other country programme teams, relevant Oxfam in Africa staff and relevant International Department staff in order to develop and deliver Oxfam in South Sudan Country Strategy
Deputise for the Country Director as required in his/her absence or whenever necessary.
Strategic Vision:
Develops long-term vision and strategic planning to achieve significant impact from major operational business support units by providing leadership, through setting and leading the delivery of specified programme units and/or team objectives.
Plans and manages human and financial resources and processes related to specific programme units and/or area of expertise. Management tasks and problems are diverse and complex and involve a significant degree of risk (financial, security, brand).
Produces, assimilates, analyses and uses information from varied and diverse sources to provide in-depth analysis in the specific business support units or policy area.
Decision-making is strategic and operational with a high degree of judgement based on specific problem-solving experience, drawing on a range of external and internal factors.
Leads the alignment of Oxfam’s operational business support units with Oxfam global policies and processes and ensures effective harmonisation, providing effective solutions to complex legal and context specific country issues.
Assists the CD in the formulation, organisation and delivery of high-level business support processes, including legal, compliance and countrywide policy issues in line with Oxfam’s country and global policy and the country legal framework.
Provides necessary support for the formulation of fundraising plans and follow up for the business support units and ensures proper reporting and accountability internally and external to multilateral and bi-lateral funders as per guidelines.
People Management
Ensure a strong link and mainstreaming of activities between the assigned departments, maximising their performances and effective use of resources through coordination and strategic guidance.
In close collaboration with the HR Team and heads of operational business support teams, identify staffing needs, support recruitment of staff and manage the performance and development of all direct reports, ensuring performance objectives are produced and worked to, including identification and effective delivery of training and development needs.
Ensure all Oxfam staff and programmes are familiar with and abide by the Oxfam’s Code of Conduct, Oxfam International standards and procedures and other regulatory codes and best practices for operational business support functions.
Travel frequently to work with the field teams.
Programme Support
Work closely with the Director of Programmes to ensure effective support services and integration of business support in programme implementation with focus on the One Programme Approach
Develop and/or implement cost effectiveness frameworks (e.g. HR policies and procedures; systems and tools that promote internal and external accountability in Logistics) that will promote maximisation of impact from limited programme resources while creating innovative approaches to operations management to achieve organisational effectiveness
Propose organisational ways of working including working through partnerships with NNGOs.
Information Systems (IS)
Provide support and guidance on organisation of IS resources to ensure an appropriate use and compliance to Oxfam policies, with regards particularly to GDPR, data protection and information management.
Provide oversight management to ensure quality IS services to Oxfam in South Sudan operations country wide in a cost-efficient manner, with focus on laptop management.
Provide leadership and support to IS related policy development, business cases, documentation, reporting and audit issues as necessary.
Human Resources
Provide support and guidance on appropriate use and compliance with Oxfam GB HR policies, so to ensure minimum standards in recruitment, induction, performance management, staff development, compensation and benefits, succession plans and staff health & safety for Oxfam in South Sudan country programme
Provide leadership in human resource policy update and adaptation for Oxfam in South Sudan Country Programme to ensure that they are effective and meet programme needs.
Provide detailed advice and problem resolution (including direct 1:1 manager case work support) on complex and sensitive policy interpretation and procedural issues to managers and employees and HR colleagues
Develop and lead on the Country recruitment and resourcing strategy and influence senior management thinking and behaviours on this, ensuring that people management is central to this.
Proactively support Senior Managers (and HR Officers in areas of responsibility) on recruitment and resourcing based on efficient networking, adapted to use of the latest corporate HR recruitment tools and techniques.
Develop and maintain an in-country database with potential candidates for Oxfam in South Sudan, based on pro-active outreach amongst Oxfam staff registers globally and regionally as well as external and intra-agency networking and contacts.
Required Technical Skills, Experience & Knowledge
Essential
Masters / Post-graduate academic qualification on either of Business Administration, Finance Human Resources, Logistics or related discipline with a strong finance background, preferably in relief/development work with management and supervisory responsibilities in program operations at senior management level; South Sudan or fragile context experience considered an advantage
Relevant experience of 7 – 10 years for Masters or Post-graduate holders or 10 + years for Bachelor holders, preferably in an international NGO out of which at least 5 years should be supervisory/managerial experience
Experience of leading the implementation of operational improvements and the persistence to achieve change in a challenging environment
Good understanding of information systems and information technology with a sound knowledge of their development and capabilities
Leadership qualities and people management expertise to provide direction and effective support to a multidisciplinary and multicultural team
Strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action
Effective verbal and written communication skills in English, including high-level interpersonal and representational capabilities
Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make firm decisions
Understanding of gender and diversity considerations within key areas of responsibility and commitment to address inequalities in the workplace and the programme
Committed to rights-based approach including an active commitment to putting women’s rights at the heart of all we do as well as the rights of other marginalized people in all aspects of an organization
How to Apply
For more information and job application details, see; Oxfam Director of Business Support Jobs in South Sudan
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