African Union Head of Committees, Research, Documentation & Library Division Jobs in Nigeria
Purpose of Job
Oversee the Committees, Research, Documentation and Library and ensures cooperation and coordination between parliamentary committees in the legislative, non-legislative activities and examines issues of common interest and coordinates internal and inter-institutional legislative programming and Documentation and Research and Library services provides to all PAP organs
Main Functions
Is responsible for overall supervision of Parliamentary Committees, Library, Research and Documentation
Conducts research into matters of parliamentary practice and procedures and prepares written opinions and papers for review
Provides guidance to Members of Parliament on the application of parliamentary practice and procedures
Keeps abreast of procedural developments and records procedural issues and events that may arise during parliamentary deliberations and determines potential procedural ramifications
Prepares the agenda for Committee Meetings and supervises its distribution
Coordinates all activities, including travel and accommodation arrangements for Committees
Visits possible venues for Committee Meetings to ensure their appropriateness
Arranges for the publication of all adopted Committee documents and subsidiary legislations
Confirms the details of verbatim transcripts of the proceeding of Committee Meetings
Ensures that a record of the attendance of members at meetings is maintained
Keeps records of all changes in parliamentary procedures locally and keeps abreast of procedural developments in other jurisdictions
Maintains a record of the attendance of Members at sittings of Committees
Maintains a proper record of all documents presented to Committees
Coordinates the distribution of Committees’ documentation
Ensures an appropriate level of security and confidentiality for Committees’ documentation.
Specific Responsibilities
Analyzes and approves requests from substantive offices for activities and services to be included in the draft calendar of activities
Coordinates with substantive offices to ensure the capability and resources to meet the programs as proposed
Monitors the work of assigned, works for efficient utilization of resources, and advises substantive offices on procedures and possible cost-effective measures
Confirms the services to be allocated to meetings at and away from the Secretariat
Schedules additional and urgent and preparatory meetings and ensures proper servicing of these meetings by evaluating their needs and availability of additional resources required
Supervises the activities programming team which is responsible of activities and scheduling of ad hoc meetings
Advises on logistics, financial and other requirements for activities
Serves as the Accessibility focal point for the Division
Performs other related duties as required
Assist the Deputy Clerk – LBC in managing the LBC Department
Coordinating the supply of Committees and Regional Caucuses minutes and reports to the Committees, Regional Caucuses and Members of Parliament, other organs of the PAP;
Coordinating the maintenance of a procedural information and documents in the resource center
Overseeing all activities and administrative tasks necessary for the functioning of the division including preparation of guides, develop and train staff within the division, prepare annual work plan, budgets, evaluating staff performance, fostering of teamwork and communication among staff.
Academic Requirements and Relevant Experience
A Master’s Degree in Law, Public Administration, or Social Sciences, with extensive experience in Parliamentary affairs and procedures
Twelve (12) years of progressively relevant work experience in public administration in parliaments, including seven (7) years at supervisory and management levels
Required Skills:
Demonstrate ability to make objective decisions and resolve problems, exercising the highest sense of responsibility in the handling of confidential and sensitive issues in a reasonable and mature manner
Have good knowledge of the African Union systems
Be of high ethical standards, integrity and with a deep sense of fairness
Have good computer skills
Have highly developed conceptual, analytical, and innovative problem-solving ability
Demonstrate the ability to handle complex information and knowledge management issues
Have proven ability to assess clients’ information needs of PAP and be innovative in the design and delivery of appropriate targeted solutions within the Division
Have knowledge and understanding of the relationships between the Units, other units and external clients
Demonstrate comprehensive working knowledge and understanding of parliamentary systems, policies, procedures and practices
Have proven ability to build and maintain close and constructive working relationships with peers, management and staff in defining and fulfilling information needs
Demonstrate leadership effectiveness and supervisory ability.
Leadership Competencies:
Strategic Perspective:
Developing Others:
Change Management
Managing Risk.
Core Competencies:
Building Relationship…
Foster Accountability Culture
Learning Orientation
Communicating with impact.
Functional Competencies:
Conceptual thinking:
Job Knowledge and information sharing:
Drive for Results
Fosters Innovation:
Tenure of Appointment
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period
Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
How to Apply
For more information and job application details, see; African Union Head of Committees, Research, Documentation & Library Division Jobs in Nigeria
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