Administrative & Finance Officer at UNICEF, Ulaanbaatar, Mongolia

Deadline: 15 December 2022

United Nations International Children’s Emergency Fund (UNICEF) is currently seeking applications from eligible applicants for the post of Administrative & Finance Officer in Ulaanbaatar, Mongolia.

UNICEF works for a world in which every child has a fair chance in life.

Key Jobs Responsibilities

The Administrative & Finance Officer will perform the following functions:

• Support to financial planning and management
  • Provide support to the financial planning process for CPMP by preparing/analyzing financial data/estimates and documentations verifying relevancy, accuracy and completeness to support budget planning.
  • Provide financial operations support throughout the financial planning and implementation process.
  • Review budget expenditures according to allotment and codes and verify compliance with guidelines and procedures.
  • Keep stakeholders informed for timely action.
  • Provide technical and operational support on the application, interpretation and implementation of operational policies, procedures and guidelines to the Representative and CO colleagues and stakeholders.
  • Resolve routine financial operational issues and/or recommend (and record) deviation from policies and guidelines to meet objectives.
• Control of accounts
  • Process and/or review (as per delegated authority) the accurate and timely processing submission of payments (e.g. MIP, travel claims, pension fund, advances to governments etc), journal entries and other financial transactions within scope to the Global Shared Services Center (GSSC), ensuring compliance with budgetary limits, IPSAS and organizational regulations, rules, policies, procedures, standards of accountability, and ethics. Take timely action on outstanding accounts to resolve pending issues.
  • Process/supervise (as per delegated authority) the disbursement of payments when done locally via bank letters, checks, or petty cash.
  • Process and supervise cash receipts and reconcile income contributions to ensure their timely deposit and recording in UNICEF systems.
• Administrative support and services
  • Undertakes delivery and improvement in administrative support and office services including space management, transport services, vehicle use and maintenance, equipment,conference and travel arrangements, document reproduction, communications, mail and delivery services, local procurement and bill payments of utilities.
  • Ensures the timely and cost-effective provision of basic office services including space management, equipment, communications and security to enhance staff safety and productivity.
  • Supports the Inter-Agency Operations Management Team’s approaches for enhancing UN common services to attain efficiencies and effectiveness.
  • Helps negotiate and administer matters relating to office premises, utilities and services with vendors and agencies.

Eligibility Criteria

Applicants must have:

• First level university degree in business administration, financial management or another related field or discipline is required.
• Minimum 2 year’s of professional experience in office management, administration, human resources, financial management is required.
• Experience in an international organization and/or large corporation is considered an asset.
• Experience in a UN system agency or organization some of which served in a developing country is considered as an asset.
• Advanced knowledge of Microsoft Office, especially Excel required.
• Experience in database packages, web-based management systems and ERP systems (preferably SAP financial modules) is considered as an asset.
• Experience with IPSAS and/or IFRS is considered an asset.
• Fluency in English is required.
• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

How to Apply

Applicants must submit their applications through online process.

For more information, visit UNICEF.