Administrative Assistant at UNICEF, Honduras

Deadline: 21 March 2023

United Nations International Children’s Emergency Fund (UNICEF) is currently seeking applications from eligible applicants for the post of Administrative Assistant in Honduras.

UNICEF works for a world in which every child has a fair chance in life.

Key Jobs Responsibilities

The Administrative Assistant will perform the following functions:

• Budget Monitoring 
  • Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
  • Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
  • Prepares and maintains records, documents and control plans for the budget monitoring of project/programme implementation.
  • Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
• Human Resources
  • Drafts vacancy announcements for positions within his/her office for review by supervisor to help attract ideal candidates.
  • Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements.
  • Liaises with candidates in the various stages of the recruitment process.
  • Coordinates the scheduling of interviews and technical assessments.
  • Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
  • Monitors life-cycle of recruitment process to update supervisor as necessary.

Eligibility Criteria

Applicants must have:

• Completion of secondary education.
• Minimum 5 years of relevant administrative work experience is required.
• Knowledge of administrative management practices in an organization of the United Nations system or similar international organization is desirable.
• Knowledge in customs clearance and international commerce practices, which includes in-depth understanding of local legislature regarding permits such as ARSA, SENASA and tax exemptions is an asset.
• Knowledge in public procurement is desirable.
• Experience in asset management and inventory is an asset.
• Experience in travel or travel related work is desirable.
• Experience in supervising drivers and vehicle management is an asset.
• Fluency in English is required.

How to Apply

Applicants must submit their applications through online process.

For more information, visit UNICEF.