Equity Bank Archives & Records Manager Jobs in Kenya
Job Purpose
Primarily be responsible for planning and coordinating Records Management & Archives Administration procedures, policies, systems and devising ways to streamline Archiving processes. Goal is to ensure all Archives support activities are carried out efficiently and effectively.
Key Responsibilities
Governance
Compliance with all statutory & regulatory requirements.
Satisfactory Audit ratings & Closure of All audit issues.
Identification of Risks and sign off of the Risk Register and monitoring to ensure closure/Mitigation actions are updated.
Support in reviewing and filing of department monthly RCSA (Risk control self-assessment).
Has overall responsibility for setting appropriate records management policies and procedures.
Monitors, measures, and reports on compliance with records management policies and procedures across the Bank.
Ensures all staff in the Bank are sensitized on records management policies and procedures.
Financial/Planning & Budget Management
Departmental annual budgeting, monitoring and controlling.
Set clear and well-defined actions to achieve set budget savings in all expense lines.
Archives performance Management & Reporting
Leads the Archives & Records Management department members to develop records management functions within the Bank.
Coordinate Records acquisitions & transfers from Business units within SLA.
Ensure prompt KYC monthly filing under the real time archiving model.
Coordinate Document Retrieval Incidences handling; Success rate and turnaround time as per SLA.
Ensure prompt Records disposal in line with approved retention schedules.
Space Optimization – Maintain 10% archival space availability.
Coordinate branch Outreach, Training and Awareness.
Improve department quarterly NPS score.
Coordinate EDRMS roll out.
Provide oversight for effective and efficient running of the department.
Drive department strategy within the wider corporate framework.
Identify and provide optimum records management resources.
Drive the banks transition to electronic records management systems.
Provide weekly monthly quarterly & annual reports as required.
Qualifications
Academic Qualifications:
Bachelor’s degree in Information Sciences with a bias in Archives & Records management
Desired work experience: Minimum of 5 – 10 years proven experience in a similar role
Technical Competencies:
A good understanding of development and management of Records Management Systems and Archives Administration techniques
Knowledge and experience in modern trends in Archives and Records Management programs and systems
Understanding of the safety and health regulations and applications at the work place
Knowledge and effective application of all relevant policies, processes, procedures and guidelines to consistently achieve set compliance levels.
Good knowledge of Records standards or benchmarks.
How to Apply
For more information and job application details, see; Equity Bank Archives & Records Manager Jobs in Kenya
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