Aug 28, Arche noVa Logistics Officer Jobs in Kenya

aug-28,-arche-nova-logistics-officer-jobs-in-kenya

Arche noVa Logistics Officer Jobs in Kenya

arche noVa (AN) is a German NGO founded in 1992, working in humanitarian aid/emergency, transitional and development contexts in 16 countries all over the world.

AN expertise is in WASH sector, livelihood and DRR with a wide range of activities to support local communities: construction and rehabilitation of sustainable water structures, installation of filtering systems to improve water quality, hygiene promotion, latrine construction/rehabilitation, promotion of alternative livelihoods and climate- smart agriculture, capacity building of target communities and Community Managed Disaster Risk Reduction initiatives among others.

Since 2012, arche noVa has consolidated its presence in the Eastern African region through a Coordination Development Office which supports activities in Kenya, Somalia, Ethiopia, Uganda, Somaliland and Sudan.

arche noVa has a Logistics Officer vacancy based in Nairobi, Kenya, with field missions to

Job Description

  • Schedule and provide logistical support for staff, including during trainings, team meetings, team events and information sharing sessions hosted by various departments (Programs/finance/meal) in collaboration with the RC.

  • Identify suppliers, collect quotations and ensure all needed information is filled according to internal procedures & donor regulations in collaboration with the RC.

  • Ensure completion and proper filing system of all procurement files and support documents.

  • Negotiate item prices, delivery time and other relevant terms with suppliers in the best interest of arche noVa and partners in collaboration with the RC.

  • Ensure continuous market survey to inform pricing of items in collaboration with the RC.

  • Ensure constant/consistent supply all recurrent items in the office in support of staff (Office supplies, cleaning items, drinking water, food stuff etc).

  • Organize staff movements to meetings & field and ensure relevant facilitation in collaboration with finance team and RC.

  • Identify potential transportation company/providers, draft service contracts and ensure all vehicle legal documentation in line with internal procedures/regulations in collaboration with the RC.

  • Support the resolution of any issues related to procurement and logistics.

  • Manage all procured stocks, assets and ensure proper records, frequent updating and accountability in collaboration with the RC.

  • Effectively conduct regular inventory audits.

  • Coordinate with internal departments to fulfill requisitions and manage the distribution of goods as per operational needs

  • Engage in inter-partners collaboration and cooperation between the various AN implementing partner.

  • Implement inventory control measures to minimize damage.

  • Maintain a database for AN asset.

    Qualifications

  • Bachelor of Degree in Procurement and Logistics/Supply Chain Management and business administration or a related field

  • At least 5 years’ experience in procurement and logistics management, preferable in the NGO environment.

  • Registered with (CPSP-K) certification is preferred

  • Previous experience in procurement, supply chain management, or related role preferred.

  • Strong negotiation skills and ability to communicate effectively with suppliers and internal stakeholders.

  • Analytical mindset with the ability to interpret data and make informed decisions.

  • Attention to details and commitment to accuracy in aspects of work.

  • Flexible and adoptability to handle changing priorities and business needs

  • Rigorous, patient, time management, and attention to detail

  • Maintain confidentiality.

  • Strong computer skills particularly in MS Excel, literacy and numeracy

  • Fluent in English

  • Team player, flexible

    How to Apply

    Please send your application documents (cover letter, CV, supporting documents and references) as well as your salary expectations in one pdf-document to: [email protected]

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