Feed the Children Senior Finance Manager Jobs in Malawi
Job Purpose
The Finance Manager is responsible for carrying out financial duties in compliance with USG regulations, Feed the Children policies and procedures and statutory requirements. The Finance Manager will oversee the effective and efficient use of Akule ndi Thanzi resources.
Responsibilities
Financial Planning and Reporting
Support senior management to formulate, implement and monitor the detailed workplan budget
Consolidate annual financial plans and budget narrative, ensuring compliance with USAID provisions and budget templates
Prepare monthly progress financial management dashboard reports for management such as budget vs actual
(BvA), Country Office Financial Position and other financial analytics by the 15th of each month, highlighting significant areas of concern and implement corrective actions
Prepare quarterly SF425 reports from QuickBooks and consolidate with HQ transactions by the 15th of the following month
Analyse and report program financial position, working collaboratively with program and operations team to prepare monthly pipeline and accruals reports by the 15th of the following month
Support the line manager to develop strategies that will improve the timely implementation of activities by streamlining staff capacity, cashflow and payments according to planned activities
Conduct monthly compliance checks to detect and eliminate instances of fraud and misappropriation of project resources. Report non-compliance immediately to line manager and implement corrective actions in the same month it is reported
Provide financial oversight of program activities. Conduct quarterly spot checks on training activities. Coordinate with Agreement Manager to conduct spot checks on sub grantees financial records and processes and site visits
Oversee all financial accounting matters, closing the country books in accordance with agreed deadlines. Maintain up to date and accurate financial transactions in the accounting system that comply with Feed the Children policies, cost principles and USG and Government regulations.
Review the cost principles and ensure that all procurement transaction meet the minimum USG regulations before Purchase Orders are signed
Review and audit program transactions to ensure that they are correctly allocated according to the Chart of Accounts
Review financial documents within delegated authority
Maintain a reconciled balance with complete supporting schedules with support from direct reports
Maintain an accurate, up to date and reconciled mobile payment platform that complies with policies, procedures and regulations in place.
Prepare monthly bank reconciliations before the 7th of each month as part of month end financial report package
Focal person for internal and external audits.
Supervise the monthly balance reconciliation with complete supporting schedule
Support direct reports to maintain a credible ledger
Oversee the financial management of sub-recipients, ensuring compliance with Feed the children’s contractual obligations
Conduct two workshops per annum with sub-recipients to disseminate compliance updates and discuss financial progress and challenges
Post sub-recipient expenses and advances in the month they are reported
Review sub recipient monthly financial reports.
Maintain finance files in shared folder with key information such as reports, asset list, and correspondence
Lead the financial monitoring and review of grants and contracts, working closely with the Agreement
Manager and programs to implement timely reforecast and modifications before the end of the contract or agreement end date
Analyse and reconcile fuel use by the 10th of each month. Collaborate with Logistics to investigate fuel use anomalies and implement corrective actions before the following month report
Conduct inventory evaluation
Collaborate with Administration Officer to maintain an up to date asset and inventory register and conduct annual physical verification
Conduct quarterly compliance briefs with operations and program team to keep them well-informed of USG regulations, organisation and statutory requirements
Responsible for bank relationships
Performance Management, supervision and support of finance staff.
Support and advocate for capacity building of direct reports
Accounting and Financial Control
rants Management
Operations
HR Management
Required Qualifications, knowledge, Skills and Abilities
A bachelor’s degree in degree in Accounting, Finance or Business Administration plus Certified Public
Accountant qualification.
At least 8 years accounting experience, 3 of which should be at the Senior level.
Experience working with USG awards.
Must have experience managing a finance team
Audit experience is an added advantage
Ability to work well with others, including project staff, government counterparts, implementing agencies and vendors.
Experience of grants management, finance, budgets, and financial reporting, preferably within an NGO.
Proven prudence and integrity in the management of staff and financial resources.
Dependable member with proven ability to lead, motivate and work among managers.
Good communication skills, tact, patience and diplomacy.
Understanding of programming and willingness to participate in program events.
How to Apply
Please send your CV, and cover letter, highlighting your suitability for the role to email address: [email protected] by 06 September 2024. Please include the position you are applying for in the subject line of the email. Note that only shortlisted candidates will be contacted.
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