Danish Refugee Council Consultancy on Development of Standard Operating Procedure for Localization and Partnerships Jobs in Kenya
Purpose of the Consultancy
The SOPs will provide systematic procedures for intra and inter-departmental coordination of the localization and partnerships processes that is seamless and efficient. SOPs will ensure that the project operations are carried out correctly (quality) and always in the same manner (consistency). Furthermore, these SOPs will guide and govern administrative processes for effective delivery of services to the communities we serve
DRC has recently updated our tools for strategic partnership management and project-specific project management tools for partner-led programming. These tools need to be contextualized to the Country Office, by specifying the workflow and responsibilities/accountabilities for each of these tools as well as how they fit together.
Background
By 2030, DRC Kenya’s main modality of implementation is one where DRC systematically supports, facilitates and strengthens local actors and systems1 in their lead role in crisis response and in the advancement of durable solutions for people affected by conflict and displacement. DRC is able to implement directly when relevant analysis shows that it is necessary and adds value in a given context and situation. DRC will pursue this vision by adhering to the following core response principles:
Implementation in partnership with and in support of local actors and systems is the main modality unless there is justification for direct implementation.
DRC implements directly when it is appropriate and adds value.
Objective of the consultancy
The primary objective of Developing Standard Operating Procedures (SOPs) is to establish a systematic and standardized approach to implementing the Partnership and localization processes. The SOPs should provide clear guidelines and procedures for all aspects of partnership and localization enabling effective and efficient delivery of project outcomes through partnership and localization. It will give a detailed procedure from how to engage with local organizations, duty bearers and the private sector either for purposes of achieving joint project outcomes or for coordination purposes.
The following specific objectives should be addressed:
Develop a transparent and participatory process of mapping, selection, conducting due diligence, capacity assessment and on-boarding of the most suitable partners across all locations where DRC Kenya is present.
Create a comprehensive checklist to effectively oversee the implementation of Standard Operating Procedures (SOPs).
Review the existing partnership and Localization tools by conducting interviews with key staff members on both program and support teams to understand how the tools are currently used, questions and challenges faced and developing SoPs for key processes.
Scope of Work and Methodology
Proposal Development
The scope of work for developing SOPs involves a series of steps and tasks to create clear and detailed procedures. The consultant(s) responsible for developing the SOPs should undertake to ensure consistency, efficiency, and compliance within the DRC Kenya Country office by ensuring the following tasks:
Understand the overall project and its activities by reviewing the secondary documents and meeting with the various departments at the DRC Kenya Country offices.
Review relevant literature, national policies, and best practices related to working with local actors, duty bearers and the private sector in similar contexts.
Create a detailed framework for local organizations’ engagement/selection criteria based on the existing procedure considering factors such as organizational strength, presence, inclusivity, and areas of convergence with DRC Kenya as well as the specific context of the local communities.
Develop SoPs for the following workflows – identifying which tools should be used, and who is responsible at each stage of the process
Engagement with Partners
Pre-award assessment and vetting
Narrative and budget development
Key questions to consider
Partner Selection as Part of an Ongoing Program
Project Start-Up, Implementation and Close-Out
Provide guidance on roles and responsibilities at each stage of the PCM cycle
RACI for sub-granting management across program and support based on existing SoP
Pre-award due diligence RACI
Procurement guidelines for determining low, medium and high-risk partners – and DRC’s requirements for engagement and documentation
Duties:
The consultant will sign the code of ethics and will ensure full respect of humanitarian principles when approaching community members.
The consultant will sign DRC’s ‘confidentiality form’.
The Consultant will be required to prepare a detailed methodology and work plan indicating how the objectives of the project will be achieved, and the support required from DRC.
Proposed Composition of Team
The Consultant is free to either bid as an individual or a team. Where the consultant bids as a team, they need to propose a suitable team for the assignment.
Eligibility, qualification, and experience required
Post graduate degree or a Bachelor’s degree on Social Sciences or equivalent with 10 years of Extensive expertise in organisational analysis and organisational change management or processes within humanitarian organisations for the lead consultant
At least 3 years’ experience as a subject matter expertise within localisation and partnerships in humanitarian and development aid and profound understanding of the relationship between the strategic vision to localise and the risk and compliance environment that localisation efforts navigate in.
Experience in the development/humanitarian space in INGOs with partnership and sub-grant management
Experience in data collection and analysis applying qualitative and participatory methods, derived in a humanitarian context.
Experience in INGOs with partnership and sub-grant management
Demonstrated understanding of the work proposed in the TOR.
Strong English writing skills and ability to work well with a translator in the field
Existing knowledge of DRC’s partnership tools is a plus
How to Apply
Bids can be submitted by email to the following dedicated, controlled, & secure email address: [email protected]
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