Hand in Hand Eastern Africa Public Relations and Communications Officer Jobs in Kenya
Job Summary
At least three (3) years’ experience experience in a similar position. Working knowledge of computerized accounting and other computer application packages
Minimum Qualification :
Bachelors
Experience Level :
Mid level
Experience Length :
3 years
Job Description/Requirements
Hand in Hand Eastern Africa (HiH EA) is an NGO registered in Kenya and is part of the
Hand in Hand global network. The organization started operations in Kenya in October 2010 and is currently operating in 26 Field offices serving 34 out of 47 Counties in Kenya. HiH EA has so far mobilized, trained and is training over 354,858 members (80% women, 40% youth) who have created over 334,179 enterprises (30% eco-enterprises) and over 452,272 jobs on the Kenyan Programme.
The organization works with marginalized communities in the areas of economic and social empowerment using a participatory approach aimed at helping people fight poverty and vulnerability. The Hand in Hand enterprise and job creation approach is based on a philosophy of self-help, providing training, skills and support to enable people living in poverty, particularly women, to build and sustain independent, market-based, economic activities. This provides for a higher level of income for them and their families, which in turn contributes to greater food security, better education for children, increased access to healthcare, improved housing and overall improved livelihoods.
Duties and Responsibilities
Work with the Branch Manager to prepare accurate annual budgets.
Monitor and analyse branch budget vs actual, identify variances and take corrective action for variances.
Ensure that petty cash disbursements, accounting, re-imbursement and update of all relevant expenses are done on time.
Raise internal requisitions for all supplies at the Branch in accordance with the HiH EA procurement policy
Manage stationery stocks in the branches with monthly stock takes and variance analysis and action thereof.
Analyse all the expenses in line with approved budgets and liaise with Branch Manager and Project Accountant, where applicable, on areas of expense requisition or misappropriation of funds
Undertake timely reconciliation and processing of payment of branch liabilities.
Carry out timely posting in the accounting system and reconciliation of all branch operations (e.g. clientele, savings, loans, fees, loan payments, revenues, commissions etc.).
Monitor Branch performance, making sure that reports are accurate and share system reports with Branch Manager and staff as appropriate.
Designated bank agent for purposes of accessing HiH EA bank statements.
Ensure timely preparation of bank reconciliations, stationery reconciliations, and expense posting schedules and send reports to the Project Accountant
Reconcile fuel receipts to be in line with work tickets balances.
Execute the role of approver in MIS and the contact person on issues relating to MIS system accuracy, efficiency and availability.
Undertake asset coding, quarterly verification and submit to HQ a signed copy of list of assets for the Branch.
Participate in carrying out due diligence and evaluation of customer’s credit applications as a member of credit committee at the Branch level
Undertake due diligence and vetting of quotations received from suppliers and ensure that expenses incurred are in line with contractual terms of the project at the Branch.
Maintain safe use and custody of passwords for computerized accounting systems.
In charge of safe custody of auditable documents filed at the Branch and must maintain safe and proper record keeping by filling source documents, vouchers and any other supporting accounting documents for future references.
Carry out trial balance analysis to guarantee correctness of the balances, coding and transaction management and verify and approve journal vouchers raised to correct errors.
Deduct and remit statutory deductions, where applicable.
Support internal audit processes by giving all the necessary information and auditable documents, and acting on the feedback given thereafter.
Job Specifications
CPA Intermediate level.
At least three (3) years’ experience experience in a similar position. Working knowledge of computerized accounting and other computer application packages
High level of integrity to be able to handle assets, cash and cash related transactions.
Good interpersonal skills to be able to relate to people of diverse backgrounds.
Attention to detail to be able to scrutinize payment supporting documents before effecting payment.
Good analytical skills and report writing skills.
Basic auditing skills.
Effective communication both oral and written in English and Kiswahili.
Good organizing skills.
How to Apply
For more information and job application details, see; Hand in Hand Eastern Africa Public Relations and Communications Officer Jobs in Kenya
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