Office for the Coordination of Humanitarian Affairs Finance Officer Jobs in Ethiopia
Org. Setting and Reporting
The position is located in the Operations and Advocacy Division (OAD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies.
OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
This position-specific job opening is being advertised for the position of Finance Officer in Addis Ababa, Ethiopia. Under the overall supervision of the Head of Office (HoO), OCHA Ethiopia, the incumbent reports to the Head of the Humanitarian Financing Unit/Fund Manager.
Responsibilities
Within delegated authority, the Finance Officer will be responsible for the following duties:
Verify Implementing Partners (IP) financial documentation as required;
Liaise with companies carrying out financial audit of partners and financial spot-checks ensuring compliance with the United Nations Financial Regulations and Rules (UNFRR);
Review grant agreements and supporting documents to ensure accuracy, consistency, reasonableness, compliance with the UNFRR and the Country-based Pooled Funds guidelines;
Review and advise on the clearance of the project budget, amendments or no-cost extension requests and grant agreements;
Maintain complete, accurate and updated detailed list of disbursements to IP;
Regular follow-up with IP to obtain financial reports;
Review of interim and financial reports and confirm the amount for additional disbursements;
Initiate the process to ensure disbursements as required and follow-up on an reimbursements;
Conduct financial spot-checks in line with the operational modalities;
Oversee the audit process including facilitation of the contracting of external auditing companies, supporting the planning, advice on the clearance of audit reports and ensuring follow-up of critical audit findings;
Support IP regarding compliance with the UNFRR and the Guidelines for CBPF;
Ensure compliance with any other requirements stemming from the UNFRR, grant agreements and guidelines;
Maintain complete and update cash flows for the Fund, and inform the HoO on a regular basis and upon request on the availability of cash balance;
Support Fund analysis for informing future allocations;
Prepare financial analysis for standard and ad-hoc reporting requirements;
Provide input for the preparation of CBPF Annual Reports;
Ensure timely financial reporting in compliance with donors requirements;
Liaise with relevant OCHA sections in HQ;
Stay up-to-date on documents / reports / guidelines that have bearing on matters related to programme and / or OCHA budgets, ensuring compliance with United Nations policies and procedures.
Perform other related duties, as assigned;
Competencies
Professionalism: Knowledge and understanding of humanitarian, emergency relief assistance and related humanitarian issues. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to develop sources for data collection. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
An advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field is required.
A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area is required.
Experience in humanitarian financing, e.g., grant management, audit process, and humanitarian funding tracking is required.
Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is desirable.
Experience in a humanitarian context within the UN common system or in a comparable international organization is desirable.
Experience in the Southern and/or Eastern African region is desirable.
Languages
English and French are the official working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is desirable.
How to Apply
For more information and job application details, see; Office for the Coordination of Humanitarian Affairs Finance Officer Jobs in Ethiopia
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