IPOA Assistant Director, Administration Jobs in Kenya
Job Purpose
Responsible for coordinating administrative support services to ensure that services are provided in an effective and efficient manner in the Authority.
Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
Lead development, implementation and/or review of policies, strategies, guidelines, plans, standards and procedures that impact on administration services while ensuring compliance to applicable legislations and circulars;
Coordinate all administrative activities in the Authority;
Coordinate the general management of transport services;
Manage outsourced services and assets in the Authority;
Coordinate disaster management and emergency response initiatives;
Coordinate maintenance activities, repairs and renovation projects in the Authority;
Supervise implementation of Authority’s development projects in consultation with the department of supply chain management;
Supervise timely settlement of the Authority’s utility bills and other related claims;
Guide organization of Authority’s workshops, seminars and other functions in consultation with supply chain management department;
Manage inventory of the Authority’s assets;
Oversee management of records in the division;
Coordinate development of reports in the division;
Collaborate with other departments and divisions for effective administrative services;
Lead in identification of risks and formulate measures to mitigate risks in the division;
Coach, mentor, supervise and facilitate capacity development activities in the division;
Lead in the development and monitor implementation of division’s annual work plan and budgets; and
Guide staff performance management in the division.
Operational Responsibilities / Tasks
Foster collaborative working relationships with other stakeholders and departments for effective administrative services;
Develop and implement individual work plan;
Compile data on corporate annual staff performance appraisal.
Job Competencies (Knowledge, Experience and Attributes / Skills)
Academic qualifications
Master’s Degree in any Social Science or its equivalent qualification from a recognized Institution; and
Bachelor’s Degree in any Social Science or its equivalent qualification from a recognized Institution.
Professional Qualifications / Membership to professional bodies
Professional qualification and membership to a professional body where applicable;
Leadership course lasting not less than six (6) weeks from a recognized institution.
Previous relevant work experience required
Served in the position of Principal Administration Officer for a minimum period of three (3) years at IPOA grade 6 or for a period of twelve (12) years in administration in the public or private sector.
How to Apply
For more information and job application details, see; IPOA Assistant Director, Administration Jobs in Kenya
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