Emali Dedicated Children’s Agency Finance and Administration Manager Jobs in Kenya
Purpose
The job holder is responsible for providing leadership to the finance and administration unit and oversees all financial management, internal controls and financial compliance aspects of the organization, in accordance with all relevant internal regulations, donor regulations and statutory requirements.
They will manage the implementation of accounting systems, budgeting, expenditure tracking, and financial reporting for EDCA. FAM is responsible for ensuring that an appropriate structure exists to ensure effective support of operations and to protect the integrity of EDCA’s financial and administrative operations.
Duties/ Responsibilities
Compliance
Ensure that the finance and administration unit complies with laid down policies, procedures and regulations
Ensure that all operational services are audited for their efficiency and effectiveness on a regular basis, and that suitable risk management arrangements are established
Co-ordinate the annual audit and follow-up on recommendations and action points raised by auditors
Develop and maintain sound reporting systems to facilitate effective financial management and strong internal control mechanisms
Ensure an effective internal control system is maintained and adheres to statutory and fiscal requirements
Ensure that the project operations are carried out in accordance with sound financial management and procurement practices.
Ensure EDCA is compliant with all legal requirements including but not limited to filing all the necessary statutory deductions on time.
Budget Management
Prepare and monitor budgets to ascertain that spending occurs as planned and that variances are anticipated, noted, and corrected; ensure that key program personnel are aware of budgetary resources and can monitor their budgets respectively.
Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with EDCA’s policies and procedures and the donor’s and contracts requirements.
Monitor burn rates, advise on spend projections and maintain and update the status of obligated funds
Reporting
Reviewing the regulations, mechanisms and procedures to assess the adequacy of the reporting requirements to enable sufficient monitoring
Record, analyze and report project accounts accurately in accordance with rules and procedures
Reviews all the daily financial transactions and the books of accounts to ensure they are appropriately recorded and coded
Prepare monthly reports, quarterly reports, consolidated annual fiscal report, cumulative life of project reports, and any other required donor submissions.
Administration
Supervise the finance and administrative staff, conducting performance appraisals and revising job descriptions as necessary. Providing capacity development and training opportunities for the team and facilitate their professional growth.
Ensure that there is adequate and conducive office environment for all staff (furniture, security and safety, equipment and supplies)
Ensure the safe custody and security of all organizations’ assets including vital records (purchase contracts, proof of ownership documents, after sale service contracts etc.)
Develop a fixed asset register, ensuring filling and archiving system is maintained
Carry out day-to-day operations of the project designated accounts, adhering to the procedures of the respective donors for this account
Child Safeguarding
Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable s/he to promote strong safeguarding practices, understand the child safeguarding policy and procedures and conduct her/himself in a manner consistent with EDCA’s Child Safeguarding Policy.
Qualifications, Knowledge and Skills
Minimum level of academic qualification, skills and knowledge required to perform effectively in the role
A Bachelor’s degree in commerce or finance from a recognized academic institution
Professional accountancy qualifications i.e., CPA K
Those with professional training in Administration and Human Resource Management will have an added advantage
Computer skills and familiarity with an accounting software is essential
Proven Knowledge of QuickBooks online
Experience in coordinating budgeting processes and managing budgets and monitoring and supervising administrative processes.
Good oral and written communication skills
Minimum level of personal and professional experience required to perform effectively in the role
At least Five years’ experience in financial and administrative management, three of which must be in a management position at an NGO or overseeing donor programs/grants management.
How to Apply
Interested candidates should submit their application at [email protected]
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