Transform Trade Head of Finance and Administration Jobs in Kenya
Purpose:
The Head of Finance & Administration (HoFA) oversees Transform Trade’s finance and administration functions.
The role is responsible for the financial well-being of the organisation. The HoFA will ensure effective strategic and operational financial planning, implementation, monitoring and reporting to enhance decision making and support short- and long-term goals of the organisation. They will also oversee day to day operations.
As Company Secretary, this role is responsible for ensuring that Transform Trade meets and maintains all governance obligations.
They will ensure Transform Trade complies with all statutory and external requirements and regulations, and that IT and administrative processes support the effective running of the organisation.
This post will report to the Deputy CEO.
At Transform Trade every member of staff is required to support our efforts to build our reputation, fundraise where they can and advocate on issues we campaign on. Our values underpin what we do and how we do it in all areas of our work; both internally and externally.
Everyone is an ambassador; everyone is an advocate; everyone is a fundraiser.
Accountabilities:
Take overall responsibility for the entire range of financial management across the organisation, from daily accounting to financial strategy. Ensuring consistent, timely and accurate financial management and administration of the organisation.
Design and manage the annual finance planning/budgeting processes and prepare the annual operating budget. Work with staff to develop and monitor program and donor-funded project budgets.
Prepare accurate, complete & timely financial and management reports, including the monthly management accounts, (cash flow, profit/loss and balance sheet).
Carry out accounting processes including the preparation and review of monthly reconciliations and the posting of adjustments to ensure the accuracy of accounting information.
Organise the annual organizational audit in the UK and take overall responsibility for other statutory and project audits that are required to ensure all statutory and donor deadlines are met.
Create and maintain excellent financial controls, policies and procedures.
Take overall responsibility for ensuring that the finance system is meeting the organisation’s needs, making necessary changes to it to ensure it is working effectively.
Develop and continuously improve operational processes that enable us to deliver against our strategy and to evolve and grow as an organisation.
Support the fundraising, programme, and policy teams to prepare budgets and financial reports for grants, ensuring compliance with donor regulations.
Undertake financial analysis from time to time, to assist in evaluating income streams, and potential for cost efficiencies.
Oversee operations and matters relating to equipment, facilities, insurance, and maintenance.
As Company Secretary, take overall responsibility for all legal compliance and corporate governance matters, including tax, and support the senior leadership team and the board on risk management processes.
Prepare finance and other reports to the board, as required.
Facilitate capacity development of staff and partners, in areas such as financial management, procurement, administration, good governance and management of accountability and transparency.
Lead and manage a core team of staff in finance, operations, and IT.
As a member of the wider leadership team, contribute to the overall leadership, strategic planning, and management of Transform Trade.
Forecast and monitor cashresources and bank accounts –manage GBP and forex bankaccounts, transfers between accounts andmonitor cashflow.
You will be:
A qualified accountant with experience of managing finance team members and day-to-day financial processes.
An excellent leader and manager who can work collaboratively with colleagues in the UK and internationally to develop strong relationships, effective cross-organisational working and build a culture of continuous improvement, performance, and accountability.
Results focused, with high integrity and resolve, able to diagnose problems quickly and have foresight into potential issues.
A role model for equity, diversity, and inclusion, as well as a positive role model for contributing to the team spirit.
You will have:
Extensive experience of financial management in the non-profit sector including managing financial reporting to donors.
Excellent financial management skills including experience of managing budget processes, management accounting and audit processes.
Excellent knowledge of financial management systems, with experience of implementing and adapting accounting systems.
A good understanding of operational functions including administration /operations and IT.
Strong leadership & management skills. Ability to connect to staff both individually and in groups; capacity to enforce accountability; ability to develop and empower others; strong commitment to follow-through; and high emotional intelligence.
Experience in remote management of staff and finance processes.
Aptitude in decision-making and problem-solving.
Ability to prioritise tasks and manage time effectively.
Willingness to undertake travel when needed (modest)
Ability to communicate well (written and oral) with individuals at all levels of the organisation and with external advisors.
A high level of personal initiative and integrity.
Ability to work in a multi-sectoral, multi-disciplinary and multicultural environment.
Personal commitment to justice and fairness.
How to Apply
For more information and job application details, see; Transform Trade Head of Finance and Administration Jobs in Kenya
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