International Medical Corps Logistics Coordinator Jobs in Kenya
Job Purpose
The Logistics Coordinator is the senior logistics appointment in the Mission and is responsible for, and accountable for, the delivery of all logistics and supply chain related activities in accordance with International Medical Corps logistics policies and procedures. Fundamental to this role is the ability to manage and motivate your logistics team and engage with other mission or response staff, external contractors, and organizations therefore you are required to have the skills to communicate clearly verbally and in writing, plan for and deliver quality presentations and training, and produce timely written reports.
Main Tasks and Responsibilities
Logistics Operations
Provide the technical oversight, input, and supervision to coordinate the staff support to, delivery of, and implementation of, all logistics support systems according to IMC Logistics policies and procedures.
Pro-actively engage in project planning and ensure that proposal documents and on-going projects are fitted with relevant and updated procurement plans. Coordinate development of procurement plans with project managers, select most appropriate/cost-effective procurement location, contractual arrangements and ensure respect of the internal and donor procurement regulations.
Provide support and advice to those making a procurement request, then process and manage the
procurement process (either locally or internationally) in accordance with IMC policies and procedures, in a transparent, accountable, efficient, and cost-effective manner.
Ensure that local market surveys are regularly carried out in Somalia, to ensure a full knowledge
of the availability and price of local items. Ensure that all procurements are tracked and recorded to identify items that should be part of a pre-approved tender process and ensure that open and free competition for procurements is adhered too.
Actively engage with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain, and that all tracking and reporting deadlines are met.
Proactively coordinate and direct the management and tracking of all medical supplies, equipment, materiel, and food in transit, through its receipt, storage, and onward distribution to include the locating and negotiating contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements.
Supervise and coordinate all matters logistics relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, security equipment etc.) are complete and serviceable; and that usage of fuel is correctly supervised, and logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in/out, sat comms etc.
Supervise and coordinate all matters logistics regarding satellite communications and security
communications to ensure that equipment’s are insured, asset managed diligently, operated in the
most cost-efficient manner, and maintained appropriately.
Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate
with your role, and level of experience, at short notice.
Compliance
Ensure compliance with IMC policies and procedures, donor regulations and local laws.
Ensure that the procurement and disposal of commodities, especially those subject to US Export
Compliance regulations, are in line with applicable licenses and are properly documented.
Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and recorded appropriately.
Human Resources
Manage all staff within the department with integrity and foresight, and in accordance with HR
procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.
Make frequent site visits to where staff supervised by you are working, to ensure that the
appropriate care and support is being offered. Ensure that staff supervised by you are evaluated
regularly, trained and/or mentored in a structured accountable manner, and written records of such
are retained.
Oversee the recruitment, selection, and performance of logistics staff, as required.
Training/ Capacity Building
Advocate and plan for professional development for national staff
Determine training needs for staff supervised by you.
Coordinate the delivery of training for national staff to increase their responsibilities to build capacity, and ensure sustainability of programs
Working Relationships
Proactively engage with the Country Director and key staff (Program, Finance, Medical) on all
matters logistic to ensure that programmatic and project planning incorporates sufficient funding
for logistical staff and logistical support mechanisms.
Proactively engage on a regular basis with regional IMC logistics teams, and Coordinators from other organizations to ensure appropriate links for interagency logistics coordination.
Proactively engage with donors, local government, project partners, UN agencies and other nongovernmental organizations to plan, organize, and schedule distribution of goods and materiel as, well as to ensure adequate information sharing, address common concerns/problems and seek solutions.
Representation
Represent IMC in a positive and professional manner contributing to the creation of a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values and stand-point with regard to other actors.
Security
Ensure the application of, and compliance with, security protocols and policies of you and your supervised staff.
Person Specifications- Minimum Requirements
Degree in Supply Chain Management or equivalent
Evidence of practical experience in logistics management within the field of supply chain
management (procurement, tendering, contracting, clearance, transport, warehousing, etc.) fleet
management and asset management, distribution support.
Proven record of experience of the management of logistics at a coordination level.
Evidence of 5 to 6 field deployments; 3 to 4 humanitarian emergency deployments and 4 to 5
international deployments; minimum 6 weeks in length.
Experience with donor specific procedures.
It is desirable that experience is supported by study by academic study, such as completion of the Certification in Humanitarian Logistics.
Prior experience of logistics software solutions (desired).
Experience of the management of budgets and the ability to prepare timely, complete and
accurate reports.
Evidence of the ability to plan for, and conduct training in all areas of logistics for national and international staff (suitable to staff knowledge level).
The commitment and demonstrated skills to build national staff capacity in the areas of logistics
management, supervision, and monitoring.
Strong organizational and problem-solving skills with analytic approach
Strong interpersonal, management and leadership skills
Ability to work in participatory manner with staff to assess needs, implement and monitor
activities.
Ability to integrate and work well within multiethnic and multicultural teams.
Ability to work in harsh conditions, often in remote areas.
Strong negotiation, interpersonal and organization skills
Valid driving license
Proficiency with MS Word and Excel (minimum requirement).
Language Skills:
Ability to read, write, analyze and interpret, technical and non-technical in the English language.
Ability to speak Somali Language will be an added advantage.
Ability to effectively present information and respond appropriately to questions.
How to Apply
IMC Somalia is inviting qualified candidates who meet the above requirements to send their cover letter and CV to the following email addresses: [email protected] indicating the name of the job as LOGISTICS COORDINATOR in the email subject clearly.
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