International Organization for Migration Head of Project Support Unit Jobs in Rwanda
Context:
Under the direct supervision of the Chief of Mission (CoM) of IOM Rwanda Country Office (CO) and in close coordination with Deputy Chief of Mission (DCoM) and relevant Project Coordinators and Programme Managers in Rwanda CO, and with Regional Office (RO) for East Africa in Nairobi, the Head of Project Support Unit will be responsible and accountable for project conceptualization, proposal development, coordinating donor reporting, donor liaison, streamlining internal communications and overseeing the CO’s external communication strategy.
Moreover, the Head of Project Support Unit will work closely with CoM and DCoM on the development of the strategy for the CO and coordinate inputs into inter-agency frameworks and reporting in line with the One UN approach.
Core Functions / Responsibilities:
Work closely with the CoM and DCoM on strategic development for the CO in line with the IOM global strategy, the UN Sustainable Development Cooperation Framework for Rwanda and the Rwandan vision 2050.
Lead and consolidate the drafting of concepts and project proposals in Project Information and Management Application (PRIMA) in line with IOM’s mandate the CO’s strategy, operational priorities and needs in Rwanda, with donors’ interests and requirements, for negotiations and submission to existing and new potential donors.
Supervise international and national staff of the Project Support Unit (PSU), including the Communication Officer, the Reporting Officer, the Project Support Officer, the Monitoring & Evaluation Assistant (M&E), and ensure the successful operation of the Team. Provide input and coordinate the project development/monitoring and evaluation work plan and the development and updating of projects as well as reporting and contract schedules for all IOM Rwanda projects in line with the donors’ requirements.
Enhance the CO’s relations with donors in Kigali. Organise, attend, report, and follow up on contacts and meetings with donors, collate and provide updates on CO’s programmes and activities, collect information about donors’ policies, approaches and funding opportunities, feedback to relevant units and services, and provide advice on the follow up as needed in view of new project opportunities.
Identify potential and realistic funding opportunities by collecting donor information and maintain thorough knowledge of donor priorities for Rwanda, and specific requirements related to the project planning, development, and reporting. Ensure the regular update of universal project tracking and funding opportunity database.
Streamline communication between the Rwanda CO and international teams and offices (RO, Office of Legal Affairs (LEG), Accounting and Financial Reporting Division (ACO), Global Procurement Supply Unit (GPSU) etc.,) by reviewing the content of documents, translating when necessary, and ensuring proper administrative processes for review and endorsement are respected.
Lead Project Inspection and regular progress review meetings in support of the Deputy Chief of Mission and the Chief of Mission.
Oversee the CO’s external communication strategy including the development and dissemination of communications including the utilization of social media communication tools (including but not limited to Twitter, Facebook, IOM, reports and various media resources) for crisis-affected communities based on key messages and concerns in the context of Rwanda to increase awareness of IOM’s work in the country. Develop and strengthen links with local, regional and international media to promote the work of IOM in Rwanda.
Design and prepare appropriate information campaigns for a variety of target groups, including within the CO and to external sources, IOM Country Offices, Headquarters, donors, United Nations agencies, government counterpart and other interested stakeholders.
Participate in inter-agency media and communication working groups to encourage information flow across agencies and to develop complementary media strategies. Advise field and programme staff in the sub-offices on public information, media, and communication issues. Liaise closely with programme managers to regularly update the CO’s website.
Identify and organize outreach activities and support the CoM and DCoM in carrying out initiatives to promote IOM’s image and to increase the awareness of IOM activities in the country. Advise the CoM, DCoM and Programme Managers on media and communication issues/campaigns.
Consolidate and analyse data on programme implementation and Mission’s activities, in order to ensure the preparation of donor reports as well as mission, regional and Headquarters periodic and activity-specific reports, as may be required.
Participate and lead when necessary key events and workshops of the country office and undertake field duty travels as needed to acquire material, including photographs of work being undertaken by the field, that would promote IOM with donors and governments.
Provide input, as necessary to Public Information (PI) products with regards to the donor coordination and relevance and assist the departments with regular reporting, info graphics and situation reports.
Provide and coordinate inputs for information requests from Headquarters, the RO, otherIOM COs and external partners, such as donors, partner agencies, implementing partners, etc.
Represent IOM Rwanda CO at various stakeholder meetings, conferences, or workshops as needed including replacement of DCoM in the UN inter-agency Program management Team, when required.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
Master’s degree in Political or Social Science, International Relations, International Development, or a related field from an accredited academic institution with five years of relevant professional experience; or,
University degree in the above fields with seven years of relevant professional experience.
Experience
Work experience in technical writing, editing, and reporting in English; and,
Experience in donor relations and report writing for relevant donors is an advantage.
Skills
Familiarity with the multitude of international development and humanitarian areas of intervention;
Advanced research, writing, outreach and communications skills;
Familiarity with monitoring and evaluation concepts and methods; and,
Demonstrable knowledge of Rwanda political and humanitarian issues.
Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of French is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
How to Apply
For more information and job application details, see; International Organization for Migration Head of Project Support Unit Jobs in Rwanda
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