Feb 20, Aga Khan University Hospital Assistant Manager, MMD Administration Jobs in Kenya

Job Purpose

To coordinate purchasing of Medical/Surgical and Pharmaceutical supplies, initiate contracts with major suppliers at agreed prices, terms and conditions. Maintain steady suppliers for most items and any other duties as assigned by the Manager- Pharmacy Purchase/Medical/Surgical.

Key responsibilities

Financial Management

Source, select and negotiate for the best discounts on trade prices for all stock and non-stock items. Ensuring products of best quality and standards as per the regulatory requirements.

Responsible for approving all purchase orders for Pharmaceuticals/Medical/Surgical items up to a limit of Kshs 1.2M in accordance with PSCMD Policies and procedures.

Administration

Assist in managing and following up local, Regional and Import in case of delays or Out of Stocks.

Meet with Staff and Vendors to discuss any issues arising from either side and ensure a smooth relationship between the two.

Source for new suppliers that have better quality products and negotiate better prices.

Interview vendors and visit suppliers’ plants and distribution centers to examine and learn about products, services and prices.

Work out policies with Suppliers, such as when products will be delivered

Quality Control

Evaluate Suppliers based on price, quality and delivery time.

Evaluate and monitor contracts to be sure that vendors and suppliers comply with the terms and conditions of the contract and to determine any need for changes.

Attend meetings, CMC’s and Conferences to learn about new industry trends and make contacts with suppliers.

Coordination

Identify high value and fast-moving product lines, negotiate prices and draw contracts for fixed periods with the most suitable distributors.

Support Pharmacy Department with quotations.

Coordinate with suppliers to ensure on-time delivery.

Monitor and co-ordinate deliveries of items between suppliers (Local and Regional).

Coordinate with the FMS Team in accordance with the JCIA requirements.

Represent the department at the Hazmat Committee.

Maintain and review the Hazmat Inventory

Reporting

Maintain complete updated purchasing records/data and pricing in the system.

Maintain and review records of existing contracts.

Monitor the seamless flow of invoices to the documentation team.

Ensure compliance with the Institutions Policies and procedures and do regular checks on the teams reporting to me to confirm.

Generate periodic reports as necessary.

Qualifications, Experience and Skills required:

Bachelors Degree in Supply Chain Management or a relevant Business related degree

Membership with Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) or any other relevant professional body is required.

Certificate/Diploma in Pharmaceutical Technology, Laboratory Technology or Nursing will be of great additional advantage.

Minimum of 3 years’ work experience in the field of supply chain management and preferably in a hospital setting

Proficiency in MS Office – MS Excel, MS word, MS PowerPoint and excellent numeracy and IT skills

Basic knowledge of Inventory Control Systems

Business letters & report writing skills.

Ability to work independently as well as in a team environment.

Strong negotiation skills and convincing power

Good organization and administrative skills

How to Apply

For more information and job application details, see; Aga Khan University Hospital Assistant Manager, MMD Administration Jobs in Kenya

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