Brites Management Account Assistant – Ruiru Jobs in Kenya
Duties and Responsibilities
Provide support on annual program budget development and create cost libraries to advise program budgets
Sound understanding and monitoring of annual and monthly budget
Monitor monthly expenditure against overall budget, ensure expenses to be incurred are allowable, allocable and reasonable and advise accordingly
Prepare monthly, quarterly, bi-annual and annual program finance reports as per donor requirements (by 5th of the following month) and review any such reports prepared by the Finance Assistant
Preparation of timely monthly / quarterly management accounts and dissemination to relevant stakeholders by the 15th of following month/ quarter
Maintain monthly follow up register and flag outstanding actions
Monthly Accounting Activity
Maintain updated and accurate books in the organization’s ERP system (Microsoft Dynamics 365)
Ensure accurate data entry in relation to amount and account allocation, and any other dimensions as per the accounting standards of the program and GAAP
Prepare accurate bank reconciliations for project bank accounts and deal with reconciling items conclusively
Prepare accurate cash reconciliations for project account
Ensure complete copies of original documents sent to donor are properly file / maintained
Undertake periodic visits to project sites for compliance and supportive supervision
Undertake monthly reconciliation of all payroll liabilities, payables and receivables
Ensure Fixed Assets register is accurately maintained and updated monthly
Timely communication with stakeholders (including management) on pertinent financial matters as they arise for programs in your docket
Keep track of grant management actions such as renewal of Agreements/ Modifications and keep senior management and staff updated of the status
Attend relevant workshops and present on financial issues where required
Ensure adherence to the financial policies and procedures, donor and statutory requirements for programs in your docket
Take a leading role in coordination of financial aspects to support smooth program close – out including timely communication to stakeholders and close adherence to internal timelines
Authorize internal purchase requisitions to indicate that sufficient funds are available and relevantly allocated in the budget
Authorize cheque, online and cash payments by approving the payment voucher after verifying that the payment is adequately supported
Maintain up to date donor registers and disseminate to relevant stakeholders highlighting changes whenever there is a change
Timely communication with stakeholders (including management) on pertinent financial matters as they arise for programs in your docket
Keep track of grant management actions such as renewal of Agreements/ Modifications and keep senior management and staff updated of the status
Attend relevant workshops and present on financial issues where required
Ensure adherence to the financial policies and procedures, donor and statutory requirements for programs in your docket
Take a leading role in coordination of financial aspects to support smooth program close – out including timely communication to stakeholders and close adherence to internal timelines
Maintain up to date donor registers and disseminate to relevant stakeholders highlighting changes whenever there is a change
Key Requirements Skills, experience and qualification
Bachelor’s degree in accounting or related field
Specialized Training/Professional Qualifications
CPA Part II (Intermediate Level II) or equivalent successfully completed
Competencies/Abilities/Skills Required
Excellent computer skills, including proficiency in MS- Office, particularly Excel
Proficient knowledge of one or more accounting packages
Knowledge of ERP systems is an added advantage
Good communication and presentation skills
Good analytical skills – strong attention to detail and investigative nature.
Well-developed interpersonal skills and experience developing staff by assessing development needs, coaching and delivering training
Strong work ethic and ability and willingness to work a flexible schedule
Stable to work in team settings and willingness to learn
Ability to multitask and work under minimal supervision, while meeting strict deadlines
Good planning and coordination skills
Strong auditing skills
How to Apply
If you meet the above qualifications, skills and experience send CV urgently to [email protected] quoting the job title as the subject line on your email
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